Maritime Site Secretary — Offshore Operations Admin

Kastil.co Holding Enterprise; Kepulauan Riau; On-site; IDR 60,000,000 - 120,000,000; Full time

Job summary

PT Duta Marine seeks a detail-oriented Site Secretary to support administrative operations on offshore and onshore projects. The role requires a bachelor’s degree in Business Administration or Secretarial Science, strong Microsoft Office skills, and proficient English and local language communication.

You will manage correspondence, records, meetings, and visitor reception while maintaining strict confidentiality.

Qualifications

• Bachelor’s degree in Business Administration, Secretarial Science, or closely related discipline.
• Advanced command of Microsoft Office (Excel, Word, PowerPoint) and digital document management platforms.
• Outstanding verbal and written communication in local languages and English.
• Ability to manage concurrent site tasks and meet reporting deadlines.
• High discretion and confidentiality with sensitive project data and personnel records.

Responsibilities

• Serve as administrative backbone of the site location, facilitating daily workflows.
• Handle telephone inquiries and screen incoming communications; manage emails and internal memos.
• Type, format, and archive site reports and daily logs; transcribe and distribute meeting minutes.
• Coordinate site progress meetings and manage the project manager’s calendar to avoid conflicts.
• Greet external clients, inspectors, and subcontractors; issue visitor passes and safety briefings.
• Monitor office supply levels and place replenishment orders to prevent shortages.
• Coordinate local transport, travel bookings, and site events.

Skills

English proficiency

Verbal and written communication

Organizational agility

Integrity and confidentiality

On-site coordination

Education

Bachelor's degree in Business Administration or Secretarial Science

Tools

Microsoft Office Suite (Excel/Word/PowerPoint)

Digital document management platforms

Job description

PT Duta Marine seeks a detail-oriented Site Secretary to support administrative operations on offshore and onshore projects. The role requires a bachelor’s degree in Business Administration or Secretarial Science, strong Microsoft Office skills, and proficient English and local language communication.

You will manage correspondence, records, meetings, and visitor reception while maintaining strict confidentiality.