Loker PT Duta Marine

Gelombang; Kepulauan Riau; On-site; IDR 78,120,000 - 111,600,000; Full time

Job summary

PT Duta Marine is seeking a dedicated Site Secretary to join its field operations team in Indonesia. You will provide essential administrative support for offshore and on-site activities, ensuring accurate documentation, timely communications, and secure handling of project data.

The role requires a bachelor’s degree, strong MS Office skills, and fluency in English and local languages. You will coordinate schedules, manage visitor access, and assist with travel and procurement to keep operations

Qualifications

• Bachelor’s degree in Business Administration, Secretarial Science or a related field.
• Advanced MS Office skills and document management capability.
• Strong English and local language communication, both written and spoken.
• Ability to multitask, meet deadlines, and maintain confidentiality.

Responsibilities

• Handle correspondence, inquiries, emails, mail, and site memoranda.
• Type, format, archive site reports, daily logs, and minutes; ensure safety docs are up to date.
• Coordinate schedules, meetings, and maintain project calendar.
• Greet visitors, manage registrations, issue access passes and safety clearances.
• Manage office supplies, purchase orders, and vendor deliveries.
• Assist with local travel arrangements and support site events.

Skills

English proficiency

Verbal and written communication

Multitasking

Discretion & ethics

Education

Bachelor’s degree in Business Administration or Secretarial Science

Tools

MS Office (Excel, Word, PowerPoint)

Job description

##### Job Description# Career Opportunity at PT Duta Marine: Site Secretary VacancyNavigating a career in the fast-paced marine, offshore, and oil and gas sectors requires precision, adaptability, and high-level organizational skills. PT Duta Marine, a prominent private limited company in Indonesia, stands at the forefront of this industry. Known for delivering fully integrated operations and maintenance services for FSO, FPSO, FPU, MOPU, FSRU, LNG Carriers, AHTS, and tugboats—alongside a stellar track record in FSO conversion, installation, and operation—the company demands administrative excellence to support its complex field activities.If you possess sharp administrative acumen and want to anchor your career within a pioneering maritime enterprise, PT Duta Marine is currently seeking a dedicated **Site Secretary** to join its dynamic field operations team. ## Required Skills and QualificationsTo thrive in this demanding offshore and marine environment, candidates must meet specific professional criteria. PT Duta Marine values competence, technological fluency, and unwavering professional integrity.\\* **Educational Background:** A bachelor’s degree in Business Administration, Secretarial Science, or a closely related discipline. \\* **Software Proficiency:** Advanced command of Microsoft Office Suite (Excel, Word, PowerPoint) paired with the ability to navigate digital document management platforms seamlessly. \\* **Communication Capabilities:** Exceptional verbal and written communication skills in both English and local languages, essential for drafting official corporate correspondence. \\* **Organization & Multitasking:** Proven capability to juggle multiple site-related tasks simultaneously, adhere to strict reporting deadlines, and maintain composure in high-pressure situations. \\* **Discretion & Ethics:** A steadfast commitment to confidentiality when managing sensitive project data, contractor agreements, and personnel records. ## Key Responsibilities of the Site SecretaryThe Site Secretary acts as the operational heartbeat of the office, ensuring that daily administrative workflows run without interruption. The role encompasses a diverse range of vital duties:1. Correspondence and Communication Management \\* Handle incoming telephone calls, route inquiries appropriately, and filter internal and external communications. \\* Manage the flow of incoming and outgoing emails, physical mail, and official site memoranda.2. Document and Record Control \\* Type, format, and systematically archive crucial site reports, daily operational logs, and meeting minutes. \\* Maintain rigorous oversight of safety documentation and compliance records.3. Schedule Coordination and Meeting Support \\* Organize site progress meetings, reserve conference facilities, and handle meeting logistics. \\* Maintain an up-to-date calendar for the project manager to prevent scheduling conflicts.4. Visitor Reception and Site Security \\* Welcome clients, regulatory inspectors, and subcontractors with professional hospitality. \\* Manage visitor registration protocols and issue appropriate site access passes and safety clearances.5. Office and Supply Administration \\* Monitor inventory levels for administrative stationery, safety gear documentation forms, and pantry supplies. \\* Initiate purchase orders and manage vendor deliveries as necessary to keep the site fully stocked.6. Logistics and Travel Assistance \\* Coordinate local transportation needs for site personnel and visiting stakeholders. \\* Arrange business travel itineraries and assist with the planning of corporate site events.Take the next step in your professional journey by bringing your expertise to PT Duta Marine, where your administrative talent will support critical energy and maritime infrastructure projects across Indonesia.##### Related DocumentsGoogle Drive DocumentApply Now###### Quick Info**Last Update:** Saturday, October 24, 2026**Category:** Ekonomi Dan BisnisFresh GraduateFull TimeOil & GasS1Sosial Dan HumanioraSWASTAEkonomi Dan BisnisFresh GraduateFull TimeOil & GasS1Sosial Dan HumanioraSWASTA**Location:** Kepulauan Riau**Job Type:** Full Time**Education:** S1**Experience:** 0 - 2 Tahun