Project Management Admin

Power Commerce; Jakarta Pusat; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

Power Commerce in Jakarta is seeking a PMO Support/Project Administrator to assist the PMO team in coordinating project activities, timelines, and deliverables.

You will prepare and maintain project documents, trackers, meeting minutes, and reports, coordinate with internal teams to collect updates and documents, and schedule meetings with prepared materials while following up on actions.

Qualifications

• Bachelor's degree in Management, Business Administration, Communication, or related field.
• Strong organizational and administrative skills with attention to detail.
• Good communication and interpersonal skills to coordinate with teams.
• Time management and ability to handle multiple tasks and deadlines.
• Proficient in Google Workspace or Microsoft Office.
• Experience preparing documents, reports, and project trackers.

Responsibilities

• Support the PMO team in coordinating project activities, timelines, and deliverables.
• Assist in preparing and maintaining project documents, trackers, meeting minutes, and reports.
• Coordinate with internal teams to collect updates and supporting documents.
• Schedule meetings, prepare materials, and follow up on actions.
• Monitor progress and update project trackers and timelines.
• Compile data from relevant teams and organize project information.
• Prepare routine status reports and presentations for internal stakeholders.
• Assist in onboarding, implementation, and handover activities.
• Follow up with owners on tasks, deadlines, and requirements.
• Maintain up-to-date project databases and documentation.
• Support cross-functional projects across Commercial, E-Commerce, Operations, Warehouse, Technology, Finance, and Legal.
• Help improve project administration and documentation processes.

Skills

Project coordination

Strong organizational skills

Communication skills

Time management

Independent & teamwork

Adaptability

MS Office & Google Workspace

Education

Bachelor's degree in Management or related field

Tools

Google Sheets

Excel

Google Docs

Microsoft Office

Job description

Responsibilities:

1. Support the PMO team in coordinating project activities, timelines, and deliverables
2. Assist in preparing and maintaining project documents, trackers, meeting minutes, and reports
3. Coordinate with internal teams to collect project updates, required information, and supporting documents
4. Schedule project meetings, prepare meeting materials, and follow up on action items
5. Monitor project progress and regularly update project trackers and timelines
6. Collect, compile, and organize project-related data from relevant teams
7. Prepare routine project status reports and presentations for internal stakeholders
8. Assist in coordinating project onboarding, implementation, and handover activities
9. Follow up with PICs regarding outstanding tasks, deadlines, and project requirements
10. Maintain organized and up-to-date project databases and documentation
11. Support cross-functional projects involving teams such as Commercial, E-Commerce, Operations, Warehouse, Technology, Finance, and Legal
12. Assist the PMO team in improving project administration and documentation processes

Qualifications:

1. Bachelor's degree in Management, Business Administration, Communication, or a related field
2. Strong organizational and administrative skills with good attention to detail
3. Good communication and interpersonal skills, with the ability to coordinate with different teams
4. Good time management and follow-up skills, with the ability to manage multiple tasks and deadlines
5. Proficient in Microsoft Office or Google Workspace, especially Google Sheets/Excel and Google Docs
6. Comfortable preparing documents, reports, presentations, meeting minutes, and project trackers
7. Basic understanding of project management concepts and processes
8. Fast learner and willing to learn about project management, business processes, and e-commerce operations
9. Proactive, detail-oriented, and responsible in completing assigned tasks
10. Able to work independently as well as collaboratively in a team
11. Adaptive and comfortable working in a fast-paced environment with changing priorities

Thank you!