Project Management Office Analyst

Referensiin_Aja; Jakarta Selatan; On-site; IDR 223,200,000 - 502,200,000; Full time

Benefits offered by this job

12-month contract

On-site (WFO)

Job summary

Referensiin_Aja seeks an experienced PMO/project controls professional for large-scale system implementations in Jakarta. You will maintain WBS, timelines, dependencies, RAID logs, and track budget vs actuals while coordinating across HR and Finance workstreams.

The role requires 3+ years in PMO, strong JIRA and Power BI skills, advanced Excel/PowerPoint, and fluent Indonesian and English to ensure clear stakeholder communication.

Qualifications

• 3+ years in PMO/ project controls on large-scale system implementations.
• Proficiency in JIRA and Power BI; advanced MS Excel and PowerPoint; MS Project or equivalents.
• Ability to maintain WBS, timelines, dependencies and critical paths; RAID logs; budget vs actuals, forecasts, burn rates.
• Delivery: document management, action trackers, collaboration workflows; deadline-driven; strong stakeholder coordination and communication.
• Bahasa Indonesia + English working proficiency.

Responsibilities

• Maintain and update integrated project plans, WBS, timelines, dependencies, and critical paths.
• Track milestones, deliverables, dependencies, and overall project status across HR & Finance workstreams.
• Maintain RAID logs and drive follow-up to closure with owners.
• Track budget vs. actuals, forecasts, and burn rates; flag variances and support financial reporting cycles.
• Monitor schedule variance against baseline and elevate slippage with impact and recovery options.
• Prepare weekly/monthly reporting decks and dashboards for steering committee and project leadership.
• Maintain action trackers, decision logs, meeting minutes, and governance calendars.
• Manage project documentation, version control, and collaboration workflows (SharePoint/Teams/JIRA).
• Support resource tracking, onboarding/offboarding, and timesheet/effort consolidation.
• Coordinate with workstream leads and vendors to ensure consistent status inputs and data quality.
• Support cutover, go-live readiness tracking, and post-go-live stabilization reporting.

Skills

PMO experience

Stakeholder coordination

Communication

Deadline-driven

Tools

JIRA

Power BI

MS Excel

MS PowerPoint

MS Project

Job description

Requirement

• Experience: Min. 3+ years experience in PMO / project controls roles on large-scale system implementation programs
• Technical: Proficiency in JIRA and report visualization tools (e.g., Power BI); advanced MS Excel and PowerPoint; MS Project or equivalent planning tools
• Domain (preferred): Ability to maintain WBS, timelines, dependencies and critical paths; hands‑on experience maintaining RAID logs; ability to track budget vs. actuals, forecasts and burn rates;
• Delivery: Manages documentation, action trackers, and collaboration workflows; detail-oriented, structured, and deadline‑driven; strong stakeholder coordination and clear communication
• Language: Bahasa Indonesia + English working proficiency.

Jobdesk

• Maintain and update integrated project plans, WBS, timelines, dependencies, and critical paths,
• Track milestones, deliverables, dependencies, and overall project status across HR & Finance workstreams,
• Maintain RAID logs (Risks, Assumptions, Issues, Dependencies) and drive follow-up to closure with owners,
• Track budget vs. actuals, forecasts, and burn rates; flag variances and support financial reporting cycles,
• Monitor schedule variance against baseline and elevate slippage with impact and recovery options,
• Prepare weekly/monthly reporting decks and dashboards for steering committee and project leadership,
• Maintain action trackers, decision logs, meeting minutes, and governance calendars,
• Manage project documentation, version control, and collaboration workflows (SharePoint/Teams/JIRA),
• Support resource tracking, onboarding/offboarding, and timesheet/effort consolidation,
• Coordinate with workstream leads and vendors to ensure consistent status inputs and data quality,
• Support cutover, go-live readiness tracking, and post-go-live stabilization reporting.

Industry : Government

Location : Jakarta

Contract : 12 Months, WFO