Project Coordinator

PT. TROPIKAL SISTEM; Provinsi Bali; On-site; IDR 60,000,000 - 100,000,000; Full time

Job summary

PT. Tropikal Sistem in Bali seeks a Project Coordinator to support the Project Supervisor and Branch Manager in coordinating daily project administration, scheduling, and communication across Bali and Lombok branches.

This is an operational administrative role that works under the direct direction and supervision of the Project Supervisor, it does not carry final decision-making authority over technical or contractual project matters.

Qualifications

• Diploma (D3) or Bachelor's (S1) in Civil Engineering or related field.
• 1–2 years of project administration/field coordination; fresh graduates may apply.
• Proficient in Microsoft Office and Google Workspace, OneDrive, and Asana.
• Strong communication, detail-orientation, and ability to work under supervision.
• Willing to travel across Bali and Lombok; valid SIM C/A and own vehicle are a plus.
• English proficiency is a plus.

Responsibilities

• Assist the Project Supervisor/Branch Manager in preparing and updating project schedules across branches.
• Collect, compile, and file project administrative documents (daily reports, handover minutes, progress photos).
• Act as communication liaison between field teams, branches, and managers regarding project needs and issues.
• Assist in coordinating procurement of project materials and equipment as instructed.
• Monitor project progress administratively and report delays or obstacles to the Project Supervisor and Managers.
• Prepare weekly/monthly project status reports for internal purposes.
• Perform other administrative and coordination duties as directed by the Project Supervisor or relevant superior.

Skills

Communication skills

Detail-oriented

Teamwork

English proficiency

Travel readiness

Deadline-driven

Driver's license

Vehicle ownership

Education

Diploma or Bachelor's in Civil Engineering

Tools

Microsoft Office

Google Workspace

OneDrive

Asana

Job description

Job Summary

The Project Coordinator supports the Project Supervisor also Branch Manager of Tropical Pool in coordinating daily project administration, scheduling, and communication for swimming pool projects across Tropical Pool branches. This is an operational administrative role that works under the direct direction and supervision of the Project Supervisor, it does not carry final decision-making authority over technical or contractual project matters.

Key Responsibilities

• Assist the Project Supervisor also Branch Manager in preparing and updating project execution schedules across branches;
• Collect, compile, and file project administrative documents (daily reports, handover minutes, progress photos, etc.);
• Act as a communication liaison between field teams, branches, and the Project Supervisor and Managers regarding project needs and issues;
• Assist in coordinating procurement of project materials and equipment as instructed;
• Monitor project progress administratively and report any delays or obstacles to the Project Supervisor and Managers;
• Prepare weekly/monthly project status reports for internal purposes;
• Perform other administrative and coordination duties as directed by the Project Supervisor or relevant superior.

Qualifications

• Minimum Diploma (D3) or Bachelor's Degree (S1), preferably in Civil Engineering or a related field;
• 1-2 years of experience in project administration/field coordination, fresh graduates who meet the criteria are welcome to apply;
• Proficient in Microsoft Office (Excel, Word) and/or Google Workspace, OneDrive, Asana;
• Good communication skills, detail-oriented, and able to work within a team under supervision;
• Able to work under deadlines and adjust to shifting work priorities;
• Willing to travel to branches across Bali and Lombok as required;
• Holding a valid driver's license (SIM C/A) and own vehicle is an advantage;
• Proficiency in English can be a good advantage.

Looking for placement in our branches in Jimbaran, Seminyak, Ubud, Lombok, and Lovina.

Your application will include the following questions:

• What's your expected monthly basic salary?
• How many years' experience do you have as a project coordinator?
• Which of the following types of qualifications do you have?
• How many years experience in Project Administration do you have?
• How would you rate your English language skills?
• How much notice are you required to give your current employer?