Project Administrator

PT ITSEC Asia Tbk; Jakarta Pusat; On-site; IDR 89,280,000 - 156,240,000; Full time

Job summary

PT ITSEC Asia Tbk is seeking a Project Administration / PMO Support role in Jakarta to assist project managers and delivery teams with setup, tracking, and closing processes. You will maintain schedules, MoMs, deliverables, and client communications while coordinating with Finance and PMO Operations for timesheets, cost tracking, and invoicing support.

The candidate should have 5–8 years of PMO-related experience in IT/cybersecurity, strong governance, and document management skills, plus

Qualifications

• Bachelor’s degree in Business Administration, Information Technology, or a related field.
• 5-8 years of experience in project administration, operations support, or PMO functions within IT/cybersecurity.
• Advanced expertise in project governance, document management, and compliance frameworks.

Responsibilities

• Support project managers and delivery teams in setting up, tracking, and closing projects.
• Maintain accurate project documentation, including schedules, MoMs, deliverables, resource logs, and client communications.
• Assist in tracking milestones, timelines, and action items to ensure timely delivery and issue escalation.
• Coordinate with Finance and PMO Operations for timesheet reviews, cost tracking, and invoicing support.
• Ensure compliance with internal governance processes and cybersecurity-specific requirements in all documentation and workflows.
• Schedule and organize internal and external project meetings, including preparing agendas and follow-ups.
• Collaborate with HR, Legal, Compliance to support project execution and resource onboarding.
• Identify and raise inefficiencies or risks in the administrative process.

Skills

Project governance

Document management

Compliance frameworks

Stakeholder management

Cross-departmental communication

Leadership

Problem-solving

Multi-stream documentation

Education

Bachelor’s degree (BA/IT)

Tools

PM software

Office productivity suites

Job description

• Support project managers and delivery teams in setting up, tracking, and closing projects.
• Maintain accurate project documentation, including schedules, MoMs, deliverables, resource logs, and client communications.
• Assist in tracking milestones, timelines, and action items to ensure timely delivery and issue escalation where necessary.
• Coordinate with the Finance and PMO Operations for timesheet reviews, cost tracking, and invoicing support.
• Ensure compliance with internal governance processes and cybersecurity-specific requirements in all documentation and workflows.
• Schedule and organize internal and external project meetings, including preparing agendas and follow-ups.
• Collaborate with internal departments (e.g., HR, Legal, Compliance) to support project execution and resource onboarding.
• Identify and raise inefficiencies or risks in the administrative process.

Responsibilities

• Support project managers and delivery teams in setting up, tracking, and closing projects.
• Maintain accurate project documentation, including schedules, MoMs, deliverables, resource logs, and client communications.
• Assist in tracking milestones, timelines, and action items to ensure timely delivery and issue escalation where necessary.
• Coordinate with the Finance and PMO Operations for timesheet reviews, cost tracking, and invoicing support.
• Ensure compliance with internal governance processes and cybersecurity-specific requirements in all documentation and workflows.
• Schedule and organize internal and external project meetings, including preparing agendas and follow-ups.
• Collaborate with internal departments (e.g., HR, Legal, Compliance) to support project execution and resource onboarding.
• Identify and raise inefficiencies or risks in the administrative process.

Requirements

• Bachelor’s degree in Business Administration, Information Technology, or a related field.
• 5-8 years of experience in project administration, operations support, or PMO functions within the IT or cybersecurity domain.
• Advanced expertise in project governance, document management, and compliance frameworks.
• Advanced proficiency with enterprise project management tools, software registries, and office productivity suites.
• Exceptional organizational capabilities with a proven track record of managing multi-stream project documentation simultaneously.
• Senior-level stakeholder management, negotiation, and cross-departmental communication skills.
• Demonstrated leadership in process optimization, adaptability under high-pressure environments, and proactive problem-solving