Information Technology Project Coordinator

Fasdeli Group; Jakarta Utara; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

Fasdeli Group is seeking an experienced Project Manager/PMO to establish governance across the project portfolio, monitor scope, timelines, deliverables, and risks, and ensure clear ownership by PICs.

The role emphasizes visibility, reporting, early warning, and go-live readiness, requiring 3–4 years in PMO/IT projects and familiarity with Jira, Confluence, and Microsoft Project.

Qualifications

• Min. bachelor’s degree (S1) from any major; information systems/computer science preferred.
• 3–4 years of experience as PMO/PM/Scrum Master/IT project/digital transformation.
• PMP/PMI certification is a plus.
• Familiar with Jira/Confluence/Monday.com/Trello/Microsoft Project.

Responsibilities

• Establish and maintain governance across the project portfolio, with clear scope, timelines, deliverables, PICs, dependencies, risks, and issues.
• Monitor progress to ensure activities align with approved scope, timelines, and deliverables.
• Identify at-risk projects early and drive timely follow-up with PICs to recover schedule and targets.
• Develop and maintain project dashboards, summaries, and reports for senior management.
• Coordinate with PMs and PICs to implement mitigation plans and monitor progress to closure.
• Ensure Go-Live readiness criteria are met and prepare contingency plans for critical launches.

Skills

Leadership

Communication

Stakeholder management

Education

Bachelor's degree (S1) in Information Systems / Computer Sciences

Tools

Jira

Confluence

Monday.com

Trello

Microsoft Project

Job description

• Establish and maintain effective governance and monitoring across the project portfolio, ensuring that project scope, timelines, deliverables, PICs, dependencies, risks, and issues are clearly identified and continuously monitored.
• Monitor project progress and ensure all activities are executed in accordance with the approved scope, timeline, and agreed deliverables.
• Proactively identify projects that are at risk of delay or may not achieve their targets, and drive timely follow-up with the relevant PICs.

2. Project Visibility & Management Reporting

• Maintain comprehensive visibility of project portfolio status for the VP of Technology and IT Manager.
• Develop and maintain project dashboards, project summaries, and management reports that provide a clear and consolidated view of overall project performance.
• Establish measurable project monitoring matrices, including project completion percentage, status updates, milestone achievement, and other relevant performance indicators.

3. Early Warning & Preventive Action

• Proactively identify potential risks and obstacles that may impact project timelines, scope, quality, resources, dependencies, or deliverables.
• Establish and maintain an early-warning mechanism for projects and activities showing signs of potential delays or failure to achieve agreed targets.
• Ensure all project risks and issues are properly documented, assigned to an accountable owner/PIC, provided with target resolution dates, and supported by appropriate mitigation or resolution plans.
• Coordinate with Project Managers and relevant PICs to develop, execute, and monitor mitigation plans for identified risks and early warnings.
• Monitor mitigation and resolution progress through to closure and ensure risks and issues are formally resolved or closed.

5. Project Coordination & Follow-Up

• Act as a central coordinator to ensure alignment among PICs, project teams, and relevant stakeholders throughout the project lifecycle.
• Drive timely follow-up on action items, commitments, outstanding activities, and agreed deliverables.

6. Go-Live Readiness

• Ensure projects meet all defined Go-Live readiness criteria before production release.
• Monitor the readiness of all activities, deliverables, dependencies, and stakeholders prior to Go-Live
• Develop and ensure the availability of an appropriate rollback and contingency plan in the event of Go-Live failure or critical post-launch issues.

Job Requirements:

• Min. graduated from bachelor's degree (S1) from all majors. Prioritized from information system/computer sciences.
• Having 3-4 years working experiences as Project Manager/PMO/Scrum Master/IT project/Digital Transformation/System Implementation/IT Governance/Project Control.
• Certification in PMP/PMI will be plus point.
• Familiar or experience in using tools of Jira/Confluence/Monday.com/Trello/Microsoft Project.
• Having good communication and strong leadership.