Project Admin & Documentation Coordinator

amIT Global Solutions Sdn Bhd; Indonesia; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

amIT Global Solutions Sdn Bhd is seeking an organized Administrative Assistant to support project teams in Indonesia. You will manage documents, prepare reports, and coordinate meetings to keep projects on track.

The role requires 2+ years of admin experience, MS Office proficiency, and strong record-keeping. You will liaise with internal departments and external stakeholders to ensure accurate filing and timely submissions.

Qualifications

• 2+ years of administrative experience in corporate/project environments.
• Proficient in MS Office and data entry.
• Strong documentation, filing, and record-keeping skills.
• Ability to coordinate with internal and external parties as required.

Responsibilities

• Manage and maintain project documents and records with accuracy.
• Prepare project correspondence, reports, meeting minutes, and other admin documents.
• Coordinate meetings, schedules, agendas, and follow-up actions with stakeholders.
• Monitor project documentation approvals, submissions, and deadlines.
• Support preparation and tracking of project requirements, including invoices and supporting documents.
• Provide general administrative support to ensure smooth execution of Utility project activities.

Skills

Data entry

Record keeping

Coordination

Attention to detail

Communication

Education

Diploma or bachelor’s in Business Administration/related

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Document management systems

Job description

amIT Global Solutions Sdn Bhd is seeking an organized Administrative Assistant to support project teams in Indonesia. You will manage documents, prepare reports, and coordinate meetings to keep projects on track.

The role requires 2+ years of admin experience, MS Office proficiency, and strong record-keeping. You will liaise with internal departments and external stakeholders to ensure accurate filing and timely submissions.