Production Admin & Operations Coordinator

ALLNEX; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

allnex in Surabaya, Indonesia is seeking a Production Administrator to support daily production operations with administrative tasks, documentation control, and record maintenance. You will work closely with cross-functional teams across the site, handling purchasing, employee administration, travel arrangements, inventory, and general production admin duties.

The ideal candidate is organized, detail-oriented, and thrives in a fast-paced manufacturing environment.

Qualifications

• Fresh graduates welcome; candidates with administrative experience have an advantage.
• Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).
• Familiarity with SAP or other ERP systems is preferred.
• Good command of English, both written and spoken.
• Good understanding of business correspondence and administrative documentation.
• Basic knowledge of inventory control and stock management.
• Strong organizational and time-management skills with attention to detail.
• Able to coordinate with different teams and manage multiple administrative tasks.

Responsibilities

• Manage day-to-day production administration activities, including transactions and documentation.
• Coordinate and follow up on Purchase Requisitions and Work Requests for the Surabaya site.
• Maintain and consolidate overtime records for the Production and Warehouse teams.
• Prepare monthly summaries of employee overtime and annual leave for the site.
• Update employee information in SuccessFactors for the Surabaya site.
• Coordinate visitors and overseas travellers, including visas and accommodations.
• Support 5S activities within the Production area to keep a clean workplace.
• Monitor stocks of office and operational supplies and replenish as needed.
• Assist in maintenance coordination for Production Laboratory equipment.

Skills

Good command of English

Organizational skills

Time management

Independent work capability

Proactive attitude

Education

Bachelor's Degree in related discipline

Tools

SAP

ARIBA

SuccessFactors (Explore)

Microsoft Office

Job description

allnex in Surabaya, Indonesia is seeking a Production Administrator to support daily production operations with administrative tasks, documentation control, and record maintenance. You will work closely with cross-functional teams across the site, handling purchasing, employee administration, travel arrangements, inventory, and general production admin duties.

The ideal candidate is organized, detail-oriented, and thrives in a fast-paced manufacturing environment.