Production Administrator

PT Allnex Resins Indonesia; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

allnex is seeking a Production Administrator to join the Surabaya production team, handling day-to-day administration, documentation, and cross-team coordination. You will manage procurement-related tasks, employee records, travel arrangements, and inventory, ensuring accurate records and smooth operations in a fast-paced manufacturing environment.

The role offers opportunities to collaborate with multiple functions, gain experience in ERP systems, and contribute to 5S and documentation

Qualifications

• Proficient in MS Office (Outlook, Word, Excel, PowerPoint, Teams).
• Familiar with SAP or ERP systems.
• Good command of English (written and spoken).
• Strong understanding of business correspondence and administrative documentation.

Responsibilities

• Handle day-to-day production administration and documentation in SAP/ARIBA.
• Coordinate PRs and WRs for the Surabaya site.
• Maintain overtime records for Production and Warehouse teams.
• Prepare monthly overtime and annual leave summaries.
• Maintain employee data in SuccessFactors Explore.
• Arrange visas, accommodation, meals, transport and meeting rooms for visitors/travelers with support from cleaning service.
• Support 5S activities to keep Production area orderly.
• Maintain stocks of office and operational supplies.
• Coordinate maintenance of Production Laboratory equipment with the Team Leader and Technician.

Skills

MS Office

SAP/ERP

English proficiency

Organization skills

Time management

Independent & team player

Education

Bachelor's Degree in related discipline

Tools

SAP

Job description

Why are we proud of what we do at allnex? We create coatings, products which help protect the world for all nex>t generations – and that’s exactly what you can do joining us!

Imagine how fast your smartphone would become scratched-up, ugly and unusable without a coating. Or an e-bike, the cabin of a train, a beautiful wooden floor, and countless other things in life.

Making objects and their surfaces more attractive and longer-lasting means making them more sustainable, and that’s a huge part of what working at allnex is about. No matter which role you step into, you’ll become part of a global team of passionate people who care deeply about the chemistry, quality, and global impact of coatings.

You’ll also join a highly multicultural and diverse team of more than 4,000 employees in four regions who – as part of one of the world’s leading coating resins companies – serve customers in over 100 countries across the globe.

Click here to see why we are proud of what we do in allnex!
For a sneak peek into life at allnex site, don’t miss our manufacturing Operator Movie!

Position overview

allnex is looking for a Production Administrator to join our Production team in Surabaya, Indonesia! In this role, you will support the smooth day-to-day operations of the Production team by managing administrative activities, coordinating documentation and maintaining accurate records. You will work closely with different teams across the site, providing support in areas such as purchasing, employee administration, travel arrangements, inventory and general production administration.

If you are organised, detail-oriented and enjoy working in a fast-paced manufacturing environment, we would love to hear from you!

Responsibilities

• Manage day-to-day production administration activities, including transactions and documentation in SAP and ARIBA.
• Coordinate and follow up on Purchase Requisitions (PR) and Work Requests (WR) for the Surabaya site.
• Maintain and consolidate overtime records for the Production and Warehouse teams.
• Prepare monthly summaries of employee overtime and annual leave for the Surabaya site.
• Maintain and update relevant employee information in Explore in SuccessFactors.
• Coordinate arrangements for visitors and overseas travellers, including visas, accommodation, meals, transportation and meeting rooms, with support from the outsourced cleaning service provider.
• Support and monitor 5S activities within the Production area to maintain a clean and organised workplace.
• Monitor and maintain adequate stocks of office and operational supplies, including stationery, toner cartridges, filling kits and cleaning supplies.
• Coordinate the maintenance of Production Laboratory equipment in collaboration with the Production Team Leader and Technician.

Required skills and experience

• Fresh graduates are welcome to apply; candidates with relevant administrative experience will have an advantage.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint and Teams.
• Familiarity with SAP or other ERP systems is preferred.
• Good command of English, both written and spoken.
• Good understanding of business correspondence and administrative documentation.
• Basic knowledge of inventory control and stock management.
• Good organisational and time-management skills, with strong attention to detail.
• Able to coordinate effectively with different teams and manage multiple administrative tasks.
• Proactive, responsible and able to work independently as well as part of a team.

Qualifications

• Bachelor's Degree in any related discipline

We offer

We are proud to offeran international working experiencewith a tight-knit network of employees, making it easy to connect and learn from people all across our different functions. On top of that we are a truly innovative company with a strong team spirit, openness to new ideas, and great opportunities to grow and develop your career.

Equal Employment Opportunity
allnex is proud to be an equal opportunity employer. We celebrate diversity and are committed to an environment where all colleagues contribute for the benefit of our employees, our products, and our communities.

Find out how you can make an impact!
Check out our careers page for available opportunities. We look forward to hearing from you.