Civil Drafter: Detail-Oriented Cad Pro (Kediri)

Technova Sinergia Solusindo; Kediri; Remote; IDR 70,000,000 - 110,000,000; Full time

Benefits offered by this job

Health insurance

Professional development

Flexible remote work

Fully remote team culture

Job summary

WhatJobs Direct is seeking a highly organized Senior Administrative Assistant to support a remote-first team. The role focuses on managing schedules, coordinating communications, and ensuring smooth workflow in a fully remote setting.

The candidate should excel in an autonomous environment, handle confidential information with discretion, and use Microsoft Office and collaboration tools to support executives and teams.

Qualifications

• Excellent command of English, written and spoken.
• Experience as Senior Administrative Assistant or similar, preferably remote.
• Proficient with Microsoft Office and virtual collaboration tools.

Responsibilities

• Manage and maintain complex calendars for executives, including meetings and travel.
• Prepare and edit documents, presentations, and correspondence with accuracy.
• Handle communications between internal teams and external stakeholders.
• Organize digital filing systems for easy information retrieval.
• Coordinate virtual meetings, prepare agendas, take minutes, and distribute actions.
• Assist with expense reporting and budget tracking as needed.
• Conduct research to support projects and initiatives.
• Provide proactive, independent administrative support in a remote environment.
• Ensure adherence to company policies in all tasks.

Skills

English proficiency

Organizational skills

Time management

Multitasking

Communication

Tools

Microsoft Office Suite

Zoom

Slack

Teams

Job description

Senior Administrative Assistant

Our client, WhatJobs Direct, is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team. This role is fundamental to ensuring the smooth and efficient operation of our client's remote-first environment. You will be instrumental in providing comprehensive administrative support, managing schedules, coordinating communications, and facilitating seamless workflow processes. This position offers the unique opportunity to work from anywhere within Jakarta, Jakarta, ID, while being an integral part of a forward-thinking organization. If you thrive in a virtual setting and possess exceptional organizational skills, this role is an excellent fit for your career aspirations. We are committed to fostering a collaborative and productive remote culture.

Key Responsibilities

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, presentations, and other documents, ensuring accuracy and professionalism.
• Handle incoming and outgoing communications, acting as a liaison between internal teams and external stakeholders.
• Organize and maintain digital filing systems, ensuring easy retrieval of information.
• Coordinate virtual team meetings, including preparing agendas, taking minutes, and distributing action items.
• Assist with expense reporting and budget tracking as needed.
• Conduct research and gather information to support various projects and initiatives.
• Provide general administrative support to the team, anticipating needs and proactively addressing them.
• Ensure compliance with company policies and procedures in all administrative tasks.

Requirements

• Proven experience as a Senior Administrative Assistant or similar role, preferably in a remote setting.
• Excellent command of English, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Teams).
• Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Exceptional attention to detail and accuracy.
• Discretion and ability to handle confidential information with utmost integrity.
• Proactive problem-solving abilities and a positive, can-do attitude.
• Ability to work independently and as part of a remote team.
• A stable internet connection and a dedicated workspace suitable for remote work.

Benefits

Our client offers a competitive compensation package along with a comprehensive benefits program designed to support the well-being of their remote workforce. This includes health insurance, opportunities for professional development and continuous learning, and a flexible work environment that promotes work-life balance. You'll be part of a supportive and innovative team culture where your contributions are valued and recognized. Enjoy the autonomy and flexibility that comes with a fully remote position while making a significant impact on our client's operations.