Procurement Supervisor

Aspen Medical; Depok; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

Aspen Medical is seeking a procurement professional to oversee hospital equipment, pharmaceuticals, and supplies, ensuring cost-effective, compliant purchasing aligned with project timelines.

Responsibilities include supplier selection, contract negotiation, risk management, and coordinating logistics to support hospital operations and patient care.

Qualifications

• Bachelor’s degree in Pharmacy, SCM, Business Administration, Healthcare Management or related field.
• 3 years’ experience in hospital or healthcare procurement.
• Proficiency AutoCAD, Revit MEP, HVAC design, electrical systems and fire protection.
• Strong knowledge of medical supply chains, ERP systems, and procurement software.
• Understanding healthcare procurement laws, quality standards, and compliance requirements.
• Negotiation, problem solving, and stakeholder management.

Responsibilities

• Develop and implement a procurement plan aligned with project timelines and budget.
• Identify the medical equipment, consumables, and infrastructure materials required for the hospital.
• Conduct market research to source the best suppliers, pricing and quality products.
• Identify, evaluate, and select reliable suppliers for medical equipment, pharmaceuticals, and construction materials.
• Establish long term relationships with key vendors to ensure a stable supply chain.
• Monitor supplier performance, ensuring adherence to contract terms, delivery schedules, and quality standards.
• Negotiate contracts with vendors to secure the best prices, warranties, and service agreements.
• Ensure procurement contracts comply with hospital regulations and legal requirements.
• Manage contract execution, renewals, and compliance throughout the hospital project lifecycle.
• Develop and monitor procurement budgets to ensure cost effective spending.
• Identify cost saving opportunities while maintaining high quality standards.
• Implement competitive bidding processes to achieve optimal pricing and value.
• Ensure all procured items comply with healthcare and hospital regulations.
• Maintain documentation and records for audit and regulatory inspections.
• Coordinate the timely delivery and installation of medical equipment and hospital supplies.
• Work with logistics providers to manage shipping, customs clearance, and warehousing.
• Identify and mitigate procurement risks such as supplier delays, price fluctuations, or regulatory changes.
• Provide regular reports on procurement progress, cost analysis, and supplier performance to senior management.

Skills

Procurement

Vendor management

Negotiation

Cost optimization

Supply chain management

Regulatory compliance

Education

Bachelor’s in Pharmacy, SCM, Business Administration or related field

Tools

AutoCAD

Revit MEP

HVAC design

Electrical systems

Fire protection

Job description

Responsible for managing the acquisition of medical equipment, pharmaceuticals, consumables, and hospitals supplies while ensuring cost effectiveness, quality , and compliance with healthcare regulations. This role involves developing supplier relationships, negotiating contracts, and ensuring timely procurement to support.

Key Outcomes

• Ensure all medical equipment, pharmaceuticals, and consumables are procured and delivered on schedule to support hospital operations and patient care.
• Optimize procurement processes to achieve cost savings while maintaining quality standards.
• Ensure procurement expenses align with the hospital project budget.
• Procure product that meet hospital safety, quality, and regulatory requirements.
• Maintain full documentation and traceability for audits and inspections.
• Establish reliable relationships with reputable suppliers to secure the best value, quality, and service.
• Implement long-term contracts to ensure continuity and stability in the supply chain.
• Minimize stockout and overstock situations by implementing effective procurement planning.
• Coordinate with hospital departments to align procurement with operational needs.
• Identify and manage risks related to supply chain disruptions, price fluctuations, and quality issues.
• Develop alternative sourcing strategies to prevent procurement delays.
• Secure favorable terms in procurement contracts, including pricing, warranties, and delivery timelines.
• Monitor supplier performance and enforce contract terms to ensure compliance.
• Implement green procurement strategies to support environmental sustainability.
• Ensure ethical sourcing by working with suppliers that meet labor and ethical standards.

Primary Duties and Responsibilities

• Develop and implement a procurement plan aligned with hospital project timelines and budget.
• Identify the medical equipment, consumables, and infrastructure materials required for the hospital.
• Conduct market research to source the best suppliers, pricing and quality products.
• Identify, evaluate, and select reliable suppliers for medical equipment, pharmaceuticals, and construction materials.
• Establish long term relationships with key vendors to ensure a stable supply chain.
• Monitor supplier performance, ensuring adherence to contract terms, delivery schedules, and quality standards.
• Negotiate contract with vendors to secure the best prices, warranties, and service agreements.
• Ensure procurement contract comply with hospital regulations and legal requirements.
• Manage contract execution, renewals, and compliance throughout the hospital project lifecycle.
• Develop and monitor procurement budgets to ensure cost effective spending.
• Identify cost saving opportunities while maintaining high quality standards.
• Implement competitive bidding processes to achieve optimal pricing and value.
• Ensure all procured items comply with healthcare and hospital regulations.
• Maintain documentation and records for audit and regulatory inspections.
• Work closely with legal team to ensure procurement processes align with hospital policies .
• Coordinate the timely delivery and installation of medical equipment and hospital supplies.
• Work with logistics providers to manage shipping, customs clearance, and warehousing.
• Implement inventory control measures to avoid stock shortages or excess.
• Identify and mitigate procurement risks such as supplier delays, price fluctuations, or regulatory changes.
• Ensure quality checks and inspections for all purchased equipment and material before installation.
• Collaborate with hospital project manager, medical teams, and construction teams to align procurement with operational needs.
• Provide regular reports on procurement progress, cost analysis, and supplier performance to senior management.
• Act as the key liaison between vendor and hospital leadership to resolve procurement related issues.

Selection Criteria

• A Bachelor’s in Pharmacy, Supply Chain Management, Business Administration, Healthcare Management or related Engineering field.
• 3 years’ experience in procurement for hospitals or healthcare facility project.
• Proficiency AutoCAD, Revit MEP, HVAC design, electrical system and fire protection.
• Strong knowledge of medical supply chains, ERP systems, and procurement software.
• Understanding of healthcare procurement laws, quality standards, and compliance requirement.
• Negotiation, problem solving, and strong stakeholder management.