Procurement Manager

PT Giraffe Group Indonesia; Provinsi Bali; On-site; IDR 142,178,000 - 170,302,000; Full time

Job summary

Markov Construction in Bali seeks a Procurement Manager to lead sourcing, supplier negotiations, and end-to-end purchasing for multiple active projects. The role requires hands-on Bali procurement experience, strong vendor networks, and a thorough understanding of construction materials and delivery coordination.

Reporting to the Directors, you will manage supplier databases, evaluate quotations, and drive cost-saving initiatives while ensuring timely orders and compliant documentation.

Qualifications

• Minimum 3 years of procurement experience in construction.
• At least 1 year of construction-procurement work in Bali.
• Practical knowledge of construction materials, quotations, lead times and delivery.

Responsibilities

• Source suitable suppliers for construction materials, tools, equipment and other project needs.
• Maintain and expand a Bali supplier network for ongoing projects.
• Evaluate new suppliers based on price, quality and delivery reliability.
• Prepare purchase orders with clear specs, quantities, prices and terms.
• negotiate terms and ensure on-time delivery and proper documentation.
• Maintain procurement records and supplier databases for tracking.

Skills

Procurement management

Negotiation

Vendor management

English proficiency

Education

Bachelor's degree in Supply Chain or related field

Tools

Google Sheets

Google Docs

Job description

Company: PT Bali Cahaya Makmur (BCM), trading as Markov Construction
Industry: General Contracting & Architecture
Employment: Full-Time, Office, Supplier and Site-Based
Working Hours: Monday-Friday, 08:00-17:00 | Saturday, 08:00-13:00
Starting Salary: IDR 14,000,000/month
Performance & Salary Review: After 3 months

About the Company

Markov Construction is a rapidly expanding general contracting and architecture company based in Bali.

As part of our continued growth, we are strengthening our internal management and operational systems across multiple active construction projects.

We are looking for an experienced and commercially strong Procurement Manager who will take full responsibility for the company’s procurement function and report directly to the Directors.

The successful candidate must have strong construction-procurement experience, practical knowledge of construction materials and an established understanding of the Bali supplier market.

This is not a basic purchasing or administrative position. The Procurement Manager must actively source suppliers, compare quotations, negotiate improved commercial terms and ensure every approved order is placed correctly and delivered on time.

Key Responsibilities

Source suitable suppliers for construction materials, tools, equipment and other approved project requirements.

Maintain and continuously expand a reliable network of construction-material suppliers in Bali.

Develop additional supplier, distributor, manufacturer and importer options across Indonesia.

Arrange regular meetings with existing and potential suppliers.

Maintain an organised supplier database containing contact details, product categories, pricing, commercial terms and performance history.

Evaluate new suppliers based on pricing, quality, reliability, capacity, lead times, warranties and commercial terms.

Avoid unnecessary dependence on a singl supplier or limited supplier group.

Quotation Comparison & Commercial Negotiation

Obtain competitive quotations for every purchase whenever reasonably possible.

Never accept the first quotation without checking whether a better commercial arrangement is available.

Compare different suppliers for each item and change suppliers when another suitable supplier provides better overall value.

Use competing quotations to challenge prices and negotiate improved terms.

Negotiate discounts, credit terms, payment terms, delivery conditions, warranties and other commercial benefits.

Consider price together with specification compliance, quality, availability, delivery reliability and payment conditions.

Prepare clear quotation-comparison sheets showing all relevant commercial and delivery information.

Document any emergency, sole-source or singl-quotation purchase and obtain the required approval.

Purchasing Control & Documentation

Review approved purchase requests and confirm that the required specifications, quantities and delivery dates are clear.

Verify that supplier quotations match the approved requirements before submitting a recommendation.

Prepare and issue purchase orders only after receiving the required internal approval.

Confirm that every purchase order contains the correct supplier, item, specification, quantity, price, terms and delivery information.

Maintain complete procurement records from purchase request through quotation, comparison, approval, order, delivery and closure.

Maintain current supplier price lists and historical purchasing information for frequently purchased materials.

Maintain procurement schedules and delivery trackers across all active projects.

Ensure all procurement activity follows company procedures and delegated authority limits.

Prevent unauthorised purchasing, informal supplier commitments and order splitting intended to avoid approval requirements.

Order & Delivery Tracking

Track every approved order from placement until complete delivery and closure.

Follow up persistently with suppliers and obtain reliable delivery confirmations.

Coordinate closely with project teams regarding required delivery dates and changing project priorities.

Identify potential procurement delays before they affect construction activities.

Escalate delayed, unavailable or high-risk orders to the Directors and relevant project team immediately.

Coordinate the resolution of shortages, incorrect quantities, damaged materials, rejected items, returns and warranty claims.

Confirm that delivery documentation is properly transferred to the Warehouse & Logistics Manager and Finance.

Internal Coordination & Reporting

Coordinate with the Directors, project managers, site managers, estimators, warehouse and logistics team, finance and other authorised employees.

Manage multiple purchase requests and orders across several active construction projects.

Provide clear updates concerning quotation status, pending approvals, placed orders, delivery dates, delays and supplier issues.

Report significant price changes, commercial risks and supplier-performance problems.

Maintain accurate and current information within the company’s internal procurement and project-management applications.

Authority & Role Boundaries

Recommend suppliers based on documented commercial comparisons and procurement considerations.

Do not independently approve unbudgeted expenditure or purchases outside delegated authority.

Do not place orders without the required internal approval.

Do not change technical specifications without approval from the responsible technical team.

Do not accept substitute materials without the required technical approval.

Do not increase approved quantities, prices or commercial commitments without approval.

Do not approve supplier payments.

Do not make commitments to suppliers beyond the approved purchase order or delegated authority.

Support the Warehouse & Logistics Manager without taking over responsibility for physical receipt, storage, inventory or material issuance.

Support Finance with complete purchasing documents without taking over payment processing or financial accounting.

Ethics & Supplier Conduct

Maintain professional, transparent and ethical relationships with all suppliers.

Declare any actual or potential conflict of interest immediately.

Never request or accept undisclosed commissions, incentives, gifts, personal benefits or other advantages from suppliers.

Protect confidential company pricing, budgets and supplier information.

Report suspected fraud, collusion, price manipulation or other unethical supplier activity directly to the Directors.

Requirements

Minimum 3 years of procurement experience specifically within the construction industry.

Minimum 1 year of construction-procurement experience working in Bali.

Practical knowledge of construction materials, supplier quotations, purchasing processes, lead times and delivery coordination.

Demonstrable experience sourcing suppliers and negotiating prices and commercial terms.

A working network of construction-material suppliers in Bali.

Experience preparing and controlling purchase requests, requests for quotation, quotation comparisons and purchase orders.

Experience maintaining procurement schedules, supplier databases, price lists and delivery trackers.

Experience managing multiple purchase requirements across active construction projects.

Strong written and spoken English.

Strong negotiation, communication and commercial-analysis skills.

Confident use of Google Sheets, including formulas, filters, structured comparison tables and trackers.

Confident use of Google Docs, shared online files, email and professional messaging platforms.

Ability to learn and consistently use internal procurement, approval and project-management applications.

Strong attention to detail and accurate record-keeping.

Ability to manage urgent requirements, competing priorities and time pressure.

High personal integrity, accountability and professional ethics.

Strong Advantage

Diploma or Bachelor’s degree in Supply Chain Management, Business, Civil Engineering, Construction Management, Quantity Surveying or a related field.

Formal procurement, purchasing, supply-chain or contract-management certification.

Established supplier and manufacturer network across Java and other parts of Indonesia.

Direct relationships with manufacturers, authorised distributors and importers.

Experience negotiating supplier credit facilities and preferential contractor pricing.

Experience using ERP, inventory-management, accounting or specialist procurement software.

Advanced Google Sheets capability, including pivot tables, dashboards and procurement reporting.

Experience procuring for large-scale villas, resorts, hotels, residential developments or commercial construction projects.

Full-time position within a growing construction company.

Direct reporting and communication with the company’s Directors.

Responsibility for procurement across multiple active construction projects.

Opportunity to develop and improve the company’s supplier network and procurement systems.

Opportunity for increased responsibility based on demonstrated performance.

Who We Are Looking For

We are looking for a proactive, persistent and commercially minded Procurement Manager who takes personal responsibility for obtaining the best available deal for every approved purchase.

The right candidate will not obtain one quotation and immediately place an order. They will compare suppliers, challenge pricing, negotiate better terms and continue searching until they are satisfied that the company is receiving strong overall value.

This person must also be highly systematic. Every request, quotation, approval, order and delivery must be properly documented and actively tracked.

The successful candidate must be capable of working directly with the Directors, managing pressure from multiple projects and maintaining professional supplier relationships without compromising the company’s commercial interests or ethical standards.