Procurement Administration Staff

Pt Japfa Food Indonesia; Jakarta Pusat; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

Pt Japfa Food Indonesia mencari staf Administrasi Pengadaan yang terorganisir untuk mendukung tim pengadaan. Peran ini mencakup proses permintaan pembelian, pemeliharaan data vendor, dan koordinasi internal agar operasional pembelian berjalan lancar.

Kandidat diharapkan mampu bekerja secara kolaboratif, berbahasa Indonesia dan Inggris, serta memiliki perhatian terhadap detail. Posisi penuh waktu dengan lokasi di Jakarta, Indonesia; menggunakan sistem ERP atau perangkat lunak pengadaan akan

Qualifications

• Memiliki Diploma (D3) di Administrasi, Bisnis, atau Rantai Pasokan.
• Pengalaman 1–2 tahun di peran administratif, lebih disukai di pembelian/rantai pasokan.
• Mahir Microsoft Office (Word, Excel, Outlook) untuk dokumentasi dan pelaporan.
• Keterampilan organisasi dan manajemen waktu yang sangat baik.
• Komunikasi jelas dalam Bahasa Indonesia dan Inggris secara lisan maupun tulisan.
• Kemampuan bekerja sama dalam tim dan proaktif menyelesaikan tugas.

Responsibilities

• Memproses permintaan pembelian dan purchase order secara akurat dan tepat waktu.
• Memelihara informasi vendor agar data terkini dan lengkap.
• Berkomunikasi dengan pemasok untuk status pesanan, jadwal pengiriman, dan penyelesaian perbedaan minor.
• Membantu persiapan dan tinjau dokumen pembelian, termasuk kontrak, faktur, dan dokumen pengiriman.
• Menata arsip pembelian baik fisik maupun digital agar mudah diakses dan sesuai prosedur.
• Mendukung tim pembelian dalam entri data, pembuatan laporan, dan analisis sesuai kebutuhan.
• Berkoordinasi dengan departemen internal (mis. keuangan, gudang) untuk kelancaran operasional pembelian.
• Identifikasi dan selesaikan masalah administratif terkait proses pembelian.
• Melakukan tugas administratif lain sesuai arahan manajer pembelian.

Skills

Bahasa Indonesia & English komunikasi

Education

Diploma (D3) Administrasi / Bisnis / Rantai Pasokan

Tools

Microsoft Office Suite

Job description

Procurement Administration Staff

Perusahaan : Pt Japfa Food Indonesia

Jenis Pekerjaan : Full-Time

Lokasi : Jakarta, Indonesia

Job Summary

We are seeking a highly organized and detail-oriented Procurement Administration Staff to support the procurement team at PT Japfa Food Indonesia. This role involves assisting with the administrative aspects of the purchasing process, ensuring efficient operations and accurate record-keeping.

Job Responsibilities

• Process purchase requisitions and purchase orders accurately and in a timely manner.
• Maintain and update vendor information, ensuring all data is current and complete.
• Communicate with suppliers to follow up on order status, delivery schedules, and resolve minor discrepancies.
• Assist in preparing and reviewing procurement documents, including contracts, invoices, and shipping documents.
• Organize and maintain procurement files, both physical and digital, ensuring easy retrieval and compliance.
• Support the procurement team in data entry, report generation, and analysis as required.
• Coordinate with internal departments (e.g., finance, warehouse) to ensure smooth procurement operations.
• Assist in identifying and resolving administrative issues related to the procurement process.
• Perform other administrative duties as assigned by the procurement manager.

Job Qualifications

• Minimum of a Diploma (D3) in Administration, Business Management, Supply Chain, or a related field.
• Proven experience (1-2 years) in an administrative role, preferably within a procurement or supply chain department.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential.
• Excellent organizational and time management skills with a strong attention to detail.
• Ability to communicate effectively, both verbally and in writing, in Bahasa Indonesia and English.
• Strong interpersonal skills and the ability to work collaboratively in a team environment.
• Proactive attitude with the ability to prioritize tasks and meet deadlines.
• Familiarity with procurement software or ERP systems is a plus.

Tentang Perusahaan

Pt Japfa Food Indonesia

We are a leading, pan-Asian, industrial agri-food company dedicated to feeding emerging Asia with essential proteins

JAPFA is an agribusiness company that engages mainly in the production of animal feed, poultry breeding, commercial farm, consumer products, aquaculture, and beef cattle farming. Founded in Indonesia and now headquartered in Singapore, we employ over 37,000 people across an integrated network of modern farming, processing and distribution facilities in Indonesia, Vietnam, India, Myanmar, and Bangladesh. We believe our people are the key to staying ahead, and we continuously seek talented individuals to grow with us and contribute to our mission.

Visit our official webpage

https://www.japfa.com/ https://www.japfacomfeed.co.id/