Procurement Admin Specialist

ID90 PT Japfa Food Indonesia; Jakarta Pusat; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

PT Japfa Food Indonesia is seeking a Procurement Administration Staff to support the procurement team in Jakarta. The role focuses on handling purchase requisitions, updating vendor records, and ensuring accurate documentation, while coordinating with finance and warehouse for smooth operations.

The ideal candidate has a D3 in a related field and 1–2 years of administrative experience, with strong MS Office skills and a proactive, detail‑oriented mindset.

Qualifications

• Diploma or equivalent in administration or related field.
• 1–2 years of administrative experience, preferably in procurement.
• Proficient in Microsoft Office; basic ERP knowledge is a plus.

Responsibilities

• Process purchase requisitions and purchase orders accurately and in a timely manner.
• Maintain and update vendor information, ensuring all data is current and complete.
• Communicate with suppliers to follow up on order status, delivery schedules, and resolve minor discrepancies.
• Assist in preparing and reviewing procurement documents, including contracts, invoices, and shipping documents.
• Organize and maintain procurement files, both physical and digital, ensuring easy retrieval and compliance.
• Support the procurement team in data entry, report generation, and analysis as required.
• Coordinate with internal departments (e.g., finance, warehouse) to ensure smooth procurement operations.
• Assist in identifying and resolving administrative issues related to the procurement process.
• Perform other administrative duties as assigned by the procurement manager.

Skills

Organizational skills

Time management

Communication skills

Team collaboration

Proactive

Attention to detail

Education

Diploma (D3) in Administration / Business Management / Supply Chain

Tools

Microsoft Office

ERP systems

Job description

PT Japfa Food Indonesia is seeking a Procurement Administration Staff to support the procurement team in Jakarta. The role focuses on handling purchase requisitions, updating vendor records, and ensuring accurate documentation, while coordinating with finance and warehouse for smooth operations.

The ideal candidate has a D3 in a related field and 1–2 years of administrative experience, with strong MS Office skills and a proactive, detail‑oriented mindset.