Procurement Admin Specialist

Japfa; Jakarta Pusat; On-site; IDR 61,380,000 - 100,440,000; Full time

Job summary

PT Japfa Food Indonesia is seeking a Procurement Administration Staff to support the procurement team. The role emphasizes organized, detail-oriented administrative work and accurate record-keeping to ensure efficient purchasing operations.

Responsibilities include processing requisitions and POs, maintaining vendor data, coordinating with internal teams, and assisting with contracts, invoices, and shipping documents. Strong communication in Bahasa Indonesia and English is expected.

Qualifications

• Diploma (D3) in Administration, Business Management, or Supply Chain.
• 1–2 years of administrative experience, preferably in procurement.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Strong organizational and time management skills with attention to detail.
• Fluent in Bahasa Indonesia and English; good written and verbal communication.

Responsibilities

• Process purchase requisitions and purchase orders accurately and timely.
• Maintain and update vendor information; ensure data is current.
• Communicate with suppliers to follow up on orders and resolve discrepancies.
• Assist in preparing procurement documents including contracts and invoices.
• Organize procurement files and assist with data entry, reports, and analysis.
• Coordinate with internal departments to ensure smooth procurement operations.
• Identify and resolve administrative issues in the procurement process.
• Perform other duties as assigned by the procurement manager.

Skills

Excellent organizational skills

Time management

Communication skills

Team collaboration

Proactive attitude

Education

Diploma (D3) in Administration / Business Management / Supply Chain

Tools

Microsoft Office Suite

Word

Excel

Outlook

Job description

PT Japfa Food Indonesia is seeking a Procurement Administration Staff to support the procurement team. The role emphasizes organized, detail-oriented administrative work and accurate record-keeping to ensure efficient purchasing operations.

Responsibilities include processing requisitions and POs, maintaining vendor data, coordinating with internal teams, and assisting with contracts, invoices, and shipping documents. Strong communication in Bahasa Indonesia and English is expected.