PROCUREMENT ADMINISTRATION STAFF

Japfa; Jakarta Pusat; On-site; IDR 61,380,000 - 100,440,000; Full time

Job summary

PT Japfa Food Indonesia is seeking a Procurement Administration Staff to support the procurement team. The role emphasizes organized, detail-oriented administrative work and accurate record-keeping to ensure efficient purchasing operations.

Responsibilities include processing requisitions and POs, maintaining vendor data, coordinating with internal teams, and assisting with contracts, invoices, and shipping documents. Strong communication in Bahasa Indonesia and English is expected.

Qualifications

• Diploma (D3) in Administration, Business Management, or Supply Chain.
• 1–2 years of administrative experience, preferably in procurement.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Strong organizational and time management skills with attention to detail.
• Fluent in Bahasa Indonesia and English; good written and verbal communication.

Responsibilities

• Process purchase requisitions and purchase orders accurately and timely.
• Maintain and update vendor information; ensure data is current.
• Communicate with suppliers to follow up on orders and resolve discrepancies.
• Assist in preparing procurement documents including contracts and invoices.
• Organize procurement files and assist with data entry, reports, and analysis.
• Coordinate with internal departments to ensure smooth procurement operations.
• Identify and resolve administrative issues in the procurement process.
• Perform other duties as assigned by the procurement manager.

Skills

Excellent organizational skills

Time management

Communication skills

Team collaboration

Proactive attitude

Education

Diploma (D3) in Administration / Business Management / Supply Chain

Tools

Microsoft Office Suite

Word

Excel

Outlook

Job description

Job Summary

We are seeking a highly organized and detail-oriented Procurement Administration Staff to support the procurement team at PT Japfa Food Indonesia. This role involves assisting with the administrative aspects of the purchasing process, ensuring efficient operations and accurate record-keeping.

Job Responsibilities

• Process purchase requisitions and purchase orders accurately and in a timely manner.
• Maintain and update vendor information, ensuring all data is current and complete.
• Communicate with suppliers to follow up on order status, delivery schedules, and resolve minor discrepancies.
• Assist in preparing and reviewing procurement documents, including contracts, invoices, and shipping documents.
• Organize and maintain procurement files, both physical and digital, ensuring easy retrieval and compliance.
• Support the procurement team in data entry, report generation, and analysis as required.
• Coordinate with internal departments (e.g., finance, warehouse) to ensure smooth procurement operations.
• Assist in identifying and resolving administrative issues related to the procurement process.
• Perform other administrative duties as assigned by the procurement manager.

Job Qualifications

• Minimum of a Diploma (D3) in Administration, Business Management, Supply Chain, or a related field.
• Proven experience (1-2 years) in an administrative role, preferably within a procurement or supply chain department.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential.
• Excellent organizational and time management skills with a strong attention to detail.
• Ability to communicate effectively, both verbally and in writing, in Bahasa Indonesia and English.
• Strong interpersonal skills and the ability to work collaboratively in a team environment.
• Proactive attitude with the ability to prioritize tasks and meet deadlines.
• Familiarity with procurement software or ERP systems is a plus.

JAPFA is an agribusiness company that engages mainly in the production of animal feed, poultry breeding, commercial farm, consumer products, aquaculture, and beef cattle farming. Founded in Indonesia and now headquartered in Singapore, we employ over 37,000 people across an integrated network of modern farming, processing and distribution facilities in Indonesia, Vietnam, India, Myanmar, and Bangladesh. We believe our people are the key to staying ahead, and we continuously seek talented individuals to grow with us and contribute to our mission.

Visit our official webpage:
https://www.japfa.com/
https://www.japfacomfeed.co.id/