Proactive Executive Assistant to CEO

Ryvo; Jakarta Utara; On-site; IDR 96,000,000 - 180,000,000; Full time

Job summary

Ryvo is seeking a highly organized Personal Assistant to support a busy entrepreneur with both professional and personal responsibilities. The role requires discretion, initiative, and the ability to take ownership of tasks.

You will manage calendars, coordinate travel, research vendors, communicate clearly via email and phone, and ensure important deadlines are tracked. The ideal candidate excels in English, is resourceful, and can multitask across many priorities.

Qualifications

• Excellent written and spoken English.
• Strong organizational and time-management skills.
• Excellent judgment, professionalism, and attention to detail.
• Able to manage multiple priorities without losing track of tasks.
• Resourceful and capable of solving problems independently.
• Comfortable making phone calls, sending professional emails, and following up with people.
• Comfortable using Google Workspace, calendars, spreadsheets, messaging platforms, and task-management tools.
• Able to communicate clearly and provide concise updates.
• High level of discretion and respect for confidentiality.

Responsibilities

• Manage calendars, appointments, meetings, reminders, and daily priorities.
• Organize personal and business-related tasks and follow up until they are completed.
• Coordinate travel, including flights, hotels, transportation, reservations, and itineraries.
• Research products, services, vendors, locations, and other options as requested.
• Make appointments and communicate with service providers, businesses, team members, and other contacts.
• Monitor emails and messages, identify important items, and prepare responses when appropriate.
• Maintain organized records, documents, receipts, contact information, and task lists.
• Track deadlines, renewals, payments, reservations, and other important dates.
• Assist with purchases, returns, bookings, deliveries, and personal errands that can be managed remotely.
• Help coordinate healthcare appointments, insurance matters, vehicle-related tasks, and other personal logistics.

Skills

English Proficiency

Organizational Skills

Time Management

Discretion

Communication

Multitasking

Problem Solving

Phone & Email Etiquette

Tech Fluency

Tools

Google Workspace

Calendars

Spreadsheets

Messaging Platforms

Task Management Tools

Job description

Ryvo is seeking a highly organized Personal Assistant to support a busy entrepreneur with both professional and personal responsibilities. The role requires discretion, initiative, and the ability to take ownership of tasks.

You will manage calendars, coordinate travel, research vendors, communicate clearly via email and phone, and ensure important deadlines are tracked. The ideal candidate excels in English, is resourceful, and can multitask across many priorities.