CEO Office Executive

PT Redbuzz Mediatama; Jakarta Utara; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

PT Redbuzz Mediatama, a Jakarta-based agency, seeks a Personal Assistant to the CEO to streamline daily activities and coordinate with HR, Operations, and Finance teams. The role requires a versatile, quick learner with strong organizational and communication skills, able to manage multiple priorities and maintain confidentiality.

The ideal candidate holds at least a D3/S1 in a related field, has prior PA/EA/HR/Finance admin experience, and is proficient in Google Workspace and MS Office.

Qualifications

• Minimum D3/S1 degree in Accounting, Finance, Management, Business Administration, HR, or related field.
• Experience as Personal Assistant, Executive Assistant, HR Admin, Finance Admin, or Operations Admin.
• Proficient in Google Workspace and Microsoft Office; strong Spreadsheet/Excel skills.
• Highly organized, detail-oriented, and able to meet deadlines.
• Strong communication and follow-up abilities; proactive and independent.

Responsibilities

• Arrange CEO agenda, meetings, reminders, and daily priorities.
• Follow up on tasks, deadlines, and CEO decisions with teams.
• Prepare documents, reports, meeting notes, and admin needs.
• Act as liaison between CEO, internal teams, and external parties.
• Maintain confidentiality of company data and information.
• Assist in recruitment, onboarding/offboarding, HR admin.
• Monitor operational requests, projects, procurement, vendors, and office needs.
• Assist simple cashflow recording, invoices, reimbursements, and payments.

Skills

Communication

Organizational skills

Follow-up

Multitasking

Proactive

Detail-oriented

Education

D3/S1 inAccounting/Finance/Management/Business Administration/HR

Tools

Google Workspace

Microsoft Office

Job description

Personal Assistant to CEO who is organized, proactive, detail-oriented, and reliable to support the CEO in daily activities while supporting HR, Operations, and Finance functions. This position suits someone who is versatile, a quick learner, able to follow up on work until completion, and comfortable working directly with the CEO and coordinating with various departments.

Key responsibilities

CEO & Personal Assistance

• Arrange agenda, meetings, reminders, and daily priorities for CEO
• Help follow-up on tasks, deadlines, and CEO decisions to relevant teams
• Prepare documents, reports, meeting notes, and administrative needs
• Act as liaison between CEO and internal teams as well as external parties
• Maintain confidentiality of company data and information

Human Resources

• Assist in recruitment process and interview scheduling
• Manage employee administration, attendance, leave, and HR database
• Help with onboarding & offboarding of employees
• Follow-up on performance review, KPI, SOP, and other HR administrative needs
• Help coordinate internal company activities

Operations

• Ensure tasks and operational requests across departments are followed up
• Help monitor projects, deadlines, procurement, vendors, and office needs
• Create checklists, trackers, SOP, and simple operational reports
• Help CEO ensure that decided work is truly executed

Finance & Administration

• Help with simple cashflow recording and monitoring
• Monitor invoices, reimbursements, petty cash, and payments
• Help verify transaction documents and payment evidence
• Follow-up on Account Receivable & Account Payable
• Prepare data and supporting documents for Finance, Accounting & Tax
• Create simple reports and spreadsheets for management needs

About you

• Minimum D3/S1 degree from Accounting, Finance, Management, Business Administration, HR, or related field
• Experience as Personal Assistant, Executive Assistant, HR Admin, Finance Admin, or Operations Admin
• Understanding of basic HR, Finance, and company administration
• Proficient in Google Workspace / Microsoft Office, especially Spreadsheet/Excel
• Highly organized, detail-oriented, and disciplined about deadlines
• Strong communication and follow-up abilities
• Proactive and does not wait for instructions for every task
• Quick learner and able to handle multiple priorities simultaneously
• High integrity and trustworthy to handle confidential information
• Familiarity with AI tools such as ChatGPT, Claude, Gemini is a plus

We are Modern Agency located in Jakarta. We are organization where individuals count and where new ideas are encouraged and valued. We helps companies build great brands by creating engaging experiences for consumers wherever they live in digital world.