PMO / CEO Office Executive

PT Kamadjaja Logistics; Jakarta Selatan; On-site; IDR 700,000,000 - 900,000,000; Full time

Job summary

PT Kamadjaja Logistics seeks a PMO / CEO Office Executive to join the leadership support team in South Jakarta on a full-time basis. The role links executive leadership with the organisation to drive project execution and governance.

The successful candidate will oversee the PMO, develop methodologies, report on milestones, and support strategic initiatives while ensuring confidentiality and discretion across sensitive business matters.

Qualifications

• Bachelor's degree in Finance, Accounting, Engineering, Project Management, Management, or related field.
• Minimum of 5 years' professional experience in PMO, project management, or executive support in logistics or operations-intensive industry.
• Experience working with C-suite executives or senior leadership in a support capacity.
• Strong knowledge of project management methodologies and frameworks.
• Proficiency in project management tools and software.

Responsibilities

• Provide comprehensive executive support to the CEO and senior leadership team.
• Oversee PMO function and implement project management methodologies and best practices.
• Monitor and report on strategic projects to ensure alignment and timely delivery.
• Prepare executive summaries, dashboards and performance reports for leadership and Board.
• Coordinate cross-functional teams to enable effective project delivery.
• Develop and maintain project governance frameworks and quality assurance processes.
• Support strategic planning processes and implementation of strategic initiatives.
• Maintain confidentiality and discretion with sensitive information.
• Identify process improvements within PMO and executive office to increase efficiency.

Skills

PMO experience

C-suite collaboration

Project management

PM tools & software

Analytical thinking

Organizational skills

Excel & PowerPoint

Education

Bachelor's degree in Finance/Accounting/Engineering/PM/Management

Tools

Microsoft Project

Microsoft Office Suite

Job description

PT Kamadjaja Logistics is seeking a PMO / CEO Office Executive to join our leadership support team on a full-time basis in South Jakarta. This is a strategic role that serves as a critical link between executive leadership and the broader organisation, ensuring seamless project execution and strategic alignment across all business units. You will be instrumental in driving operational excellence, facilitating key strategic initiatives, and maintaining the highest standards of governance and reporting within our growing logistics organisation.

Key responsibilities:

Providing comprehensive executive support to the Chief Executive Officer and senior leadership team

Overseeing the Project Management Office (PMO) function, including the development and implementation of project management methodologies and best practices

Monitoring and reporting on the status of strategic projects and initiatives, ensuring alignment with corporate objectives and timely delivery of key milestones

Preparing executive summaries, dashboards and performance reports for senior leadership and the Board, utilising data-driven insights to support decision-making

Coordinating cross-functional project teams and stakeholders to facilitate collaboration and ensure effective project delivery

Developing and maintaining project governance frameworks, including policies, and quality assurance processes

Supporting the organisation's strategic planning processes and assisting with the implementation of strategic initiatives

Maintaining confidentiality and discretion in handling sensitive business information and strategic matters

Identifying process improvement opportunities within the PMO and executive office functions and implementing enhancements to increase efficiency

What we're looking for:

Bachelor's degree in Finance, Accounting, Engineering, Project Management, Management, Project Management, Management, or a related field

Minimum of 5 years' professional experience in a PMO, project management, or executive support role within a logistics, supply chain, or related operations-intensive industry

Demonstrated experience working directly with C-suite executives or senior leadership teams in a support capacity

Strong knowledge of project management methodologies and frameworks

Proficiency in project management tools and software

Excellent analytical and problem-solving skills with the ability to synthesise complex information and present it clearly to senior stakeholders

Strong organisational skills with the ability to manage multiple priorities, deadlines and projects simultaneously

Advanced proficiency with Microsoft Office Suite, particularly Excel and PowerPoint

High degree of professionalism, integrity and discretion when handling confidential information

Experience in the logistics, transportation, or supply chain industry is highly desirable

Project Management Professional (PMP) or similar certification is a valuable advantage

Jakarta:

Grha Kamadjaja