Personal Assitant (Young Executive)

Pengiklan Anonim; Pluit; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

You will manage schedules, prepare reports, create presentations, coordinate with managers and staff, and drive operational improvements across both businesses. Strong organizational and communication skills, discretion, and the ability to handle confidential information are essential.

Qualifications

• Experience as an Executive Assistant/PA preferred.
• Ability to handle confidential information with discretion.
• Proactive with strong organizational and communication skills.
• Comfortable with numbers, systems, and technology.

Responsibilities

• Manage administrative matters with banks, consultants, vendors, and external parties.
• Assist with warehouse, inventory, and operational systems reporting and auditing.
• Create clear PowerPoint presentations from Directors' ideas.
• Coordinate communication between Director, managers, and staff.
• Track tasks, deadlines, projects, and follow-ups.
• Prepare meeting notes, management reports, summaries, and action plans.
• Assist with Excel analysis and data consolidation for reports.
• Organize company documents, contracts, and correspondence.
• Help develop SOPs, workflows, and internal processes.
• Coordinate special projects and initiatives.

Skills

Smart

Proactive

Organized

Detail-oriented

Resourceful

Bahasa Indonesia

English

Numbers

Tech-savvy

Independent

Multitasking

Follow-up

Integrity

Confidentiality

Eager to learn

Excel

Tools

Excel

Job description

An Executive Assistant to the Director overseeing two businesses with approximately 20 office staff. This role goes beyond a traditional Personal Assistant. The candidate will act as the Director's right hand in administration, coordination, communication, and execution.

Key responsibilities

• Manage administrative matters with banks, consultants, vendors, and other external parties.
• Assist with warehouse, inventory, and operational systems, including reporting, auditing and follow-up.
• Turn the Director's ideas and raw information into clear PowerPoint presentations.
• Coordinate communication between the Director, managers, and staff.
• Track tasks, deadlines, projects, and follow-ups to ensure execution.
• Prepare meeting notes, management reports, summaries, and action plans.
• Assist with Excel analysis, data consolidation, and management reporting.
• Organize important company documents, contracts, and correspondence.
• Help create and improve SOPs, workflows, and internal processes.
• Coordinate special projects and other business initiatives assigned by the Director.

About you

• Smart, proactive, organized, detail-oriented, and highly resourceful.
• Strong communication skills in Bahasa Indonesia and Basic English.
• Comfortable with numbers, systems, and technology.
• Able to work independently and manage multiple priorities.
• Strong follow-up and problem-solving ability.
• High integrity and able to handle confidential information.
• Eager to learn and grow alongside the business.