Admin / Personal Assisten Direktur

PT Anugrah Permata Soputan; Jakarta Utara; On-site; IDR 120,000,000 - 160,000,000; Full time

Job summary

PT Anugrah Permata Soputan seeks a Personal Assistant to the Director to manage executive operations, legal documentation, and administrative coordination. The role includes handling the Director's schedule, correspondence, and liaison with internal and external stakeholders.

The ideal candidate holds a S1 degree in Law/Management, with at least 2 years in a PA/EA role, strong English skills, and proficiency in MS Office; confidentiality is essential.

Qualifications

• S1 degree in Law, Management, or related field.
• Minimum 2 years as a PA/EA or similar position.
• Understanding of company legal documents and processes.
• Excellent English speaking and writing.
• Experience coordinating with international clients is a plus.
• Proficient in MS Office; organized and detail oriented.

Responsibilities

• Manage Director's agenda, schedules, travel.
• Prepare and manage correspondence in English.
• Prepare meeting minutes and follow-ups.
• Handle filing and management of legal documents.
• Assist in contracts and cooperation agreements.
• Coordinate with notaries, legal consultants, and government agencies.
• Ensure permits and documents are updated on time.
• Serve as liaison between Director and stakeholders.
• Support Director's administrative and operational needs.
• Maintain confidentiality and data security.

Skills

Schedule management

Executive support

English fluency

Negotiation

Confidentiality

Microsoft Office

Interpersonal skills

Education

Bachelor’s degree (S1) in Law/Management/Business Admin

Tools

MS Office Suite

Job description

A Personal Assistant (PA) to the Director role supporting executive operations, legal documentation management, and administrative coordination. The role requires managing the Director's schedule, correspondence, and legal documentation while serving as a liaison between the Director and internal and external stakeholders.

Key responsibilities

Manage the Director's agenda, meeting schedules, business travel, and activities

Prepare and manage correspondence and communications for the Director, including in English

Prepare meeting minutes and monitor follow-up on meeting outcomes

Conduct filing, monitoring, and management of company legal documents

Assist in the preparation, review, and administration of contracts and cooperation agreements

Coordinate with notaries, legal consultants, government agencies, and other external parties regarding company legal needs

Ensure all legal documents and company permits are monitored and updated on time

Act as a liaison between the Director and internal and external company stakeholders

Support the Director's administrative and operational needs professionally and effectively

Maintain confidentiality of all company data, documents, and information

About you

Minimum S1 degree in Law, Management, Business Administration, or related field

Minimum 2 years of experience as a Personal Assistant, Executive Assistant, or similar position

Understanding of company legal documents and processes, such as cooperation contracts, permits, corporate documents, and company legal administration

Very good English language ability, both spoken and written

Able to conduct business communication, negotiation, email correspondence, report preparation, and presentations in English

Able to serve as an interpreter in meetings with foreign parties if required

TOEFL score minimum 500 or IELTS minimum 5.5 is a plus

Experience coordinating with international clients, vendors, or business partners is a plus

Able to conduct document administration and filing in a neat, systematic, and organized manner

Good communication, coordination, and negotiation skills

Proficient in operating Microsoft Office (Word, Excel, PowerPoint) and other supporting administrative applications

Detail-oriented, disciplined, proactive, with problem-solving ability, and able to work under pressure

Good time management and work prioritization skills