Mandarin-Speaking Executive Assistant to Directors

ASIX; Jakarta Pusat; On-site; IDR 30,000,000 - 60,000,000; Full time

Job summary

ASIX seeks a Mandarin-speaking Executive Assistant to support our Directors in Jakarta. You will manage calendars, travel arrangements, communications, and confidential matters, serving as the first point of contact for internal and external stakeholders.

You will draft correspondence in Mandarin, English and Bahasa Indonesia, take minutes, coordinate meetings and events, and maintain filing systems with discretion and professionalism.

Qualifications

• Mandarin daily correspondence, calls and interpretation required.
• Bachelor’s degree in any field.
• Minimum 5 years in an executive or personal assistant role.
• Fluency in English and Bahasa Indonesia.
• Proficient in calendar and travel management, document drafting, minute-taking.

Responsibilities

• Manage the calendars, meetings and appointments of the Directors; resolve conflicts and reschedule proactively.
• Prepare daily briefings and send invitations.
• Book domestic and international travel; prepare itineraries and reconcile expenses.
• Screen calls, emails and messages in Mandarin, English and Bahasa Indonesia.
• Draft and proofread correspondence; take and distribute meeting minutes.
• Plan meetings and events; maintain confidential files and vendor relationships.

Skills

Mandarin language (spoken & written)

English proficiency

Bahasa Indonesia proficiency

Calendar management

Travel management

Minute taking

Document drafting

Stakeholder management

Consecutive interpretation

Education

Bachelor's degree

Tools

M365

Google Workspace

Zoom

WeChat / WhatsApp

Job description

ASIX seeks a Mandarin-speaking Executive Assistant to support our Directors in Jakarta. You will manage calendars, travel arrangements, communications, and confidential matters, serving as the first point of contact for internal and external stakeholders.

You will draft correspondence in Mandarin, English and Bahasa Indonesia, take minutes, coordinate meetings and events, and maintain filing systems with discretion and professionalism.