Personal Assistant

PT NOVA MODULAR INDONESIA; Tangerang; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

PT Nova Modular Indonesia seeks a Personal Assistant (Aspri) to the CEO to provide high-level administrative and operational support. You will manage the CEO’s calendar, meetings, and travel while maintaining strict confidentiality and professionalism.

Fluency in business English and expert productivity tool proficiency are essential. You will act as the CEO’s liaison with directors, managers, employees, and external clients, drafting communications and organizing documentation for strategic

Qualifications

• High-level multitasking ability and very strict time management.
• Fluency in speaking and writing, often required to master business English.
• Absolute ability to maintain confidentiality of company information and CEO privacy.
• Proficiency with productivity tools such as Microsoft Office/Google Workspace, digital calendar applications, and task management systems.

Responsibilities

• Schedule work calendar, meetings, appointments, and video conferences for the CEO.
• Filter phone calls, emails, and visitors as gatekeeper to the CEO.
• Book travel arrangements including flights, hotels, visas, and local transport.
• Draft memos, letters, and presentation materials for the CEO.
• Convey messages between the CEO and directors, managers, and external clients.

Skills

Multitasking

Time management

Business English

Office suite

Document management

Confidentiality

Tools

Microsoft Office

Google Workspace

Calendar apps

Task management

Job description

The main task of a Personal Assistant (Aspri) to the Chief Executive Officer / CEO is to provide high-level administrative and operational support on a personal basis to ensure the CEO's work efficiency.

Key responsibilities

Schedule management: Arrange work calendar, schedule meetings, appointments, and video conferences for the CEO

Filter requests: Act as a gatekeeper to filter phone calls, emails, and visitors who wish to meet the CEO

Remind commitments: Ensure the CEO attends meetings on time with thorough preparation

Travel logistics: Book plane tickets, hotels, visas, and local transportation for domestic and international business travel

Prepare travel itineraries: Create detailed itineraries including supporting documents needed during travel

Manage incoming documents: Read, sort, and prioritize emails, letters, and official reports for the CEO

Draft communications: Write memos, letters, reply emails, and presentation materials on behalf of the CEO

Serve as liaison: Convey messages from the CEO to other directors, managers, employees, or external clients professionally

Prepare meeting materials: Compile documents, financial summaries, or presentation materials before meetings

Record meeting minutes: Capture key points during meetings and track follow-up actions

About you

High-level multitasking ability and very strict time management

Fluency in speaking and writing, often required to master business English

Absolute ability to maintain confidentiality of company information and CEO privacy

Proficiency with productivity tools such as Microsoft Office/Google Workspace, digital calendar applications, and task management systems

Document management: Archive confidential company and personal documents belonging to the CEO with a secure and organized system

NOVA MODULAR INDONESIA

Construction, Design & Engineering 11-50 employees

PT Nova Modular Indonesia is a fast-growing modular and prefabricated construction company specializing in practical, modern, and cost-effective building solutions. We serve residential, commercial, office, accommodation, mining, and project-based markets, with strong capabilities in supply chain, project management, sales, and customized modular solutions. We offer a dynamic working environment with strong opportunities for career growth.

PT Nova Modular Indonesia is a fast-growing modular and prefabricated construction company specializing in practical, modern, and cost-effective building solutions. We serve residential, commercial, office, accommodation, mining, and project-based markets, with strong capabilities in supply chain, project management, sales, and customized modular solutions. We offer a dynamic working environment with strong opportunities for career growth.