Personal Assistant to BODs

Gokomodo; Jakarta Selatan; On-site; IDR 89,280,000 - 167,400,000; Full time

Benefits offered by this job

Competitive salary

Casual dress code

Professional development

Paid sick days

Private health insurance

Dental & optical reimbursement

BPJS

Job summary

Gokomodo in Jakarta Selatan is seeking a seasoned Personal Assistant to the Board of Directors to streamline communications, calendar management, and meeting preparation in a fast-paced environment. You will coordinate between BODs, clients, and staff, handle travel, minutes, and documentation, and support basic bookkeeping and admin tasks while delivering organized, proactive support.

The role requires five years of PA experience, a D3 in secretarial studies, and strong Office skills.

Qualifications

• Minimum 5 years experience as Personal Assistant to BODs or relevant.
• Minimum D3 in secretarial major.
• Proficiency in Office (Excel, Word, PowerPoint).
• Strong communication and human-relations skills.
• Ability to make quick, smart business decisions.
• Outstanding organizational and time management skills; multitask effectively.
• Able to work in a fast-paced environment with changing priorities.

Responsibilities

• Act as point of contact between BODs, clients, employees and stakeholders.
• Manage information flow in a timely and accurate manner.
• Chase responses to requests and emails to/from BODs.
• Manage BODs calendar, set up meetings and take minutes.
• Prepare materials and presentations for BOD meetings.
• Organize logistics of board meetings and other internal meetings.
• Coordinate and distribute notes at management meetings as requested.
• Type up notes of the BODs as requested.
• Organize and arrange venues for all other meetings requested by BODs.
• Screen and direct phone calls and distribute correspondence and emails.
• Handle basic bookkeeping tasks and provide general administrative support.
• File and retrieve corporate records and reports.
• Research and prepare data for review and presentation by BODs.
• Greet visitors and arrange meetings with BODs.
• Use various software including word processing, spreadsheets, databases, and presentation software.
• Read and distribute memos and submissions as needed.
• Make travel arrangements for BODs.
• Other duties as assigned by BODs.

Skills

Executive support

Communication

Time management

Multitasking

Fast learner

Decision making

Education

D3 Secretarial

Tools

Excel

Word

PowerPoint

Job description

Minimum 5 years experiences as Personal Assistant to BODs, or relevant experience.

Minimum D3 qualification in secretarial major.

Proficiency in Office (Excel, Word, PowerPoint).

Smart & fast learner.

Strong communication and human-relation skills.

Ability to make quick, smart business decisions.

Outstanding organizational skills, excellent time management skills, ability to multitask while staying organized.

Ability to work in a fast-paced environment with rapidly changing priorities.

Job Description

• Act as point of contact between BODs, clients, employees and other stakeholders.
• Manage information flow in a timely and accurate manner.
• Chase responses to requests and emails to/from BODs.
• Manage BODs calendar, set up meetings and accurately take minutes from meetings.
• prepare materials, packets and presentations for BOD’s meetings,
• Organize the logistics of board meetings and other key internal meetings.
• Coordinate and distribute notes at management meetings as requested.
• Type up notes of the BODs as requested.
• Organize and arrange venues for all other meetings requested by BODs.
• Screen and direct phone calls and distribute correspondence, as well as opening, sorting and distributing incoming emails.
• Handling basic bookkeeping tasks and provide general administrative support.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by BODs.
• Greeting visitors and deciding if they should be able to meet with BODs.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for BODs.
• Other duties as assigned by BODs

What’s it like working at Gokomodo?ABOUT USMeet Gokomodo, the leading B2B company for agribusiness supply chain and services in Indonesia. We offer solutions through our procurement, e-commerce, and distribution platforms.With our platforms, we aim to provide agribusiness stakeholders with easy access to high-quality products at competitive prices to drive efficiency and transparency. Founded in 2019, our team has grown with passionate and talented people that work with one vision, to be the leading Supply Chain Platform and Services for Agribusiness and Commodities. Join our team to take part in our mission to build a strong digital ecosystem and to provide solutions for the Stakeholders.

What’s it like to work in Gokomodo?At gokomodo, we believe in an open door policy where everybody has an easy access to discuss with each other. We work together as a team and we become each other's mentor. We are passionate, synergetic, and innovative.

Benefits and perks of working with us include:

• Compensation: Competitive salary
• Lifestyle: Casual dress code
• Progression: Professional development
• Welfare: Paid sick days, private health insurance, dental & optical reimbursement, and BPJS.