Executive Assistant to the Board of Directors

Gokomodo; Jakarta Selatan; On-site; IDR 89,280,000 - 167,400,000; Full time

Benefits offered by this job

Competitive salary

Casual dress code

Professional development

Paid sick days

Private health insurance

Dental & optical reimbursement

BPJS

Job summary

Gokomodo in Jakarta Selatan is seeking a seasoned Personal Assistant to the Board of Directors to streamline communications, calendar management, and meeting preparation in a fast-paced environment. You will coordinate between BODs, clients, and staff, handle travel, minutes, and documentation, and support basic bookkeeping and admin tasks while delivering organized, proactive support.

The role requires five years of PA experience, a D3 in secretarial studies, and strong Office skills.

Qualifications

• Minimum 5 years experience as Personal Assistant to BODs or relevant.
• Minimum D3 in secretarial major.
• Proficiency in Office (Excel, Word, PowerPoint).
• Strong communication and human-relations skills.
• Ability to make quick, smart business decisions.
• Outstanding organizational and time management skills; multitask effectively.
• Able to work in a fast-paced environment with changing priorities.

Responsibilities

• Act as point of contact between BODs, clients, employees and stakeholders.
• Manage information flow in a timely and accurate manner.
• Chase responses to requests and emails to/from BODs.
• Manage BODs calendar, set up meetings and take minutes.
• Prepare materials and presentations for BOD meetings.
• Organize logistics of board meetings and other internal meetings.
• Coordinate and distribute notes at management meetings as requested.
• Type up notes of the BODs as requested.
• Organize and arrange venues for all other meetings requested by BODs.
• Screen and direct phone calls and distribute correspondence and emails.
• Handle basic bookkeeping tasks and provide general administrative support.
• File and retrieve corporate records and reports.
• Research and prepare data for review and presentation by BODs.
• Greet visitors and arrange meetings with BODs.
• Use various software including word processing, spreadsheets, databases, and presentation software.
• Read and distribute memos and submissions as needed.
• Make travel arrangements for BODs.
• Other duties as assigned by BODs.

Skills

Executive support

Communication

Time management

Multitasking

Fast learner

Decision making

Education

D3 Secretarial

Tools

Excel

Word

PowerPoint

Job description

Gokomodo in Jakarta Selatan is seeking a seasoned Personal Assistant to the Board of Directors to streamline communications, calendar management, and meeting preparation in a fast-paced environment. You will coordinate between BODs, clients, and staff, handle travel, minutes, and documentation, and support basic bookkeeping and admin tasks while delivering organized, proactive support.

The role requires five years of PA experience, a D3 in secretarial studies, and strong Office skills.