Personal Assistant

Pasti Food Indonesia; Tangerang Selatan; On-site; IDR 60,000,000 - 120,000,000; Full time

Job summary

Pisang Madu Pasti (PMP) is seeking a Personal Assistant who is organized, proactive, and communicative to support management's work needs and daily activities. You will help with scheduling, meetings, travel, and administration, while anticipating needs and maintaining confidentiality.

The role involves preparing materials and presentations, recording meeting notes, and coordinating personal branding content.

Qualifications

• Minimum D3/S1 degree from various disciplines.
• Experience as Personal Assistant, Executive Assistant, Secretary, Admin, or similar position is a plus.
• Strong organization and time management abilities.
• Multitasking capability and ability to manage multiple priorities simultaneously.
• Proactive, responsive, and able to work with minimal supervision.
• Good communication skills, both verbal and written.
• Detail-oriented in managing documents, schedules, payments, and information.
• Able to use Google Workspace, Microsoft Office, Google Drive, and other administrative tools.
• Basic ability to create PowerPoint presentations.
• Basic knowledge of social media and content creation is a plus.
• Sense of urgency and ability to work with deadlines.
• High integrity and ability to maintain confidentiality.
• Willing to work on-site in Bintaro, Tangerang Selatan
• Willing to work flexibly according to management needs.

Responsibilities

• Arrange and manage meeting schedules, appointments, and agenda management.
• Prepare meeting requirements including materials, documents, and presentations.
• Assist in creating and preparing meeting presentations.
• Attend meetings when required and help record meeting notes and action items.
• Follow up on work or action items that need to be addressed.
• Assist in developing ideas and concepts for personal branding management.
• Search for references and content ideas relevant to personal branding.
• Help with video recording, photo/video documentation, and content preparation.
• Select and organize files, photos, and videos from Google Drive or other storage.
• Prepare content materials according to requirements.
• Arrange business and personal travel needs including flights, accommodation, transportation, and itineraries.
• Conduct research and booking according to requirements and set budget.
• Help find and purchase items or specific needs according to management instructions.
• Assist in monitoring team work and follow-up.
• Ensure tasks assigned by management are followed up by relevant personnel.
• Help remind about deadlines and outstanding tasks.
• Act as communication liaison between management and team when needed.
• Create simple updates regarding work status or ongoing tasks.
• Manage and organize management documents.
• Assist with payment and reimbursement administration processes.
• Check invoices, receipts, and supporting payment documents.
• Help track payments and outstanding administration.
• Maintain confidentiality of documents and confidential information.

Skills

Organized

Proactive

Multitasking

Communication

Detail-oriented

Team coordination

Education

D3/S1 degree

Tools

Google Workspace

Microsoft Office

Google Drive

PowerPoint

Job description

Pisang Madu Pasti (PMP) is seeking a Personal Assistant who is organized, proactive, communicative, and has multitasking abilities to support management's work needs and daily activities. This position will assist with schedule management, meetings, administration, travel, personal needs, team monitoring, and personal branding and content support. The ideal candidate works quickly, maintains confidentiality, has attention to detail, and can anticipate needs before being asked.

Key responsibilities

• Arrange and manage meeting schedules, appointments, and agenda management
• Prepare meeting requirements including materials, documents, and presentations
• Assist in creating and preparing meeting presentations
• Attend meetings when required and help record meeting notes and action items
• Follow up on work or action items that need to be addressed
• Assist in developing ideas and concepts for personal branding management
• Search for references and content ideas relevant to personal branding
• Help with video recording, photo/video documentation, and content preparation
• Select and organize files, photos, and videos from Google Drive or other storage
• Prepare content materials according to requirements
• Arrange business and personal travel needs including flights, accommodation, transportation, and itineraries
• Conduct research and booking according to requirements and set budget
• Help find and purchase items or specific needs according to management instructions
• Assist in monitoring team work and follow-up
• Ensure tasks assigned by management are followed up by relevant personnel
• Help remind about deadlines and outstanding tasks
• Act as communication liaison between management and team when needed
• Create simple updates regarding work status or ongoing tasks
• Manage and organize management documents
• Assist with payment and reimbursement administration processes
• Check invoices, receipts, and supporting payment documents
• Help track payments and outstanding administration
• Maintain confidentiality of documents and confidential information

About you

• Minimum D3/S1 degree from various disciplines
• Experience as Personal Assistant, Executive Assistant, Secretary, Admin, or similar position is a plus
• Strong organization and time management abilities
• Multitasking capability and ability to manage multiple priorities simultaneously
• Proactive, responsive, and able to work with minimal supervision
• Good communication skills, both verbal and written
• Detail-oriented in managing documents, schedules, payments, and information
• Able to use Google Workspace, Microsoft Office, Google Drive, and other administrative tools
• Basic ability to create PowerPoint presentations
• Basic knowledge of social media and content creation is a plus
• Sense of urgency and ability to work with deadlines
• High integrity and ability to maintain confidentiality
• Willing to work on-site in Bintaro, Tangerang Selatan
• Willing to work flexibly according to management needs

About us

Pisang Madu Pasti (PMP) is a company where as a Personal Assistant, you will have broad exposure and not just perform administrative work. You will learn how to manage time, handle priorities, communicate with various parties, support meetings, manage travel, conduct team follow-ups, and assist with personal branding and content management.

Experience working closely with management and understanding business decision-making processes

Exposure to business operations, marketing, personal branding, and management support

Opportunity to develop communication, coordination, and problem-solving skills

Dynamic work environment that provides space for growth

Opportunity to be involved in various management projects and activities