Personal Assistant

PT ECOLIT KONTRAKTOR BALI; Kuta Selatan; On-site; IDR 66,960,000 - 133,920,000; Full time

Job summary

PT ECOLIT KONTRAKTOR BALI is seeking an experienced Personal Assistant to support the Director with efficient administrative operations in Bali. You will manage calendars, prepare reports, and handle communications with professionalism and confidentiality.

Ideal candidate demonstrates initiative, strong multitasking, and excellent written and spoken English. The role is on-site in Bali, with responsibilities spanning business and personal administration as required.

Qualifications

• Proven experience as Personal Assistant or Executive Assistant.
• Excellent organisational, time-management and multitasking skills.
• Good verbal and written communication in English.
• Proficiency with Microsoft Office and Google Workspace.
• Able to handle confidential information with integrity and discretion.
• Strong coordination and stakeholder relationship skills.

Responsibilities

• Manage daily administrative tasks and record keeping.
• Prepare reports, presentations, letters, contracts and other documents.
• Handle emails and calls on behalf of the Director.
• Coordinate Director's calendar, meetings and travel.
• Support ongoing projects and deadlines with proactive follow-up.
• Act as liaison with internal and external stakeholders.
• Identify process improvements for efficiency.
• Maintain confidentiality of sensitive information.

Skills

Organisational skills

Time management

Multitasking

Verbal communication

Written communication

Initiative

Independent working

Confidentiality

Problem-solving

Stakeholder coordination

Tools

Microsoft Office

Google Workspace

Job description

Key responsibilities

Manage daily administrative tasks, documentation, filing, record keeping, and business correspondence.

Prepare, review, and organise reports, presentations, letters, proposals, contracts, and other business documents.

Handle emails, phone calls, and communications on behalf of the Director.

Maintain and organise important business and personal records with a high level of confidentiality.

Manage the Director's calendar, appointments, meetings, reminders, and travel itineraries.

Arrange meetings and coordinate with internal teams, clients, business partners, and external stakeholders.

Support daily business operations and follow up on ongoing projects, assignments, tasks, and deadlines.

Monitor progress, provide updates to the Director, and ensure outstanding matters receive timely attention.

Conduct research, collect information, and prepare summaries to support management decisions.

Arrange personal appointments, travel, reservations, errands, and other personal administrative requirements.

Coordinate personal and professional schedules when required.

Act as a point of contact between the Director and relevant stakeholders.

Ensure timely responses, effective communication, professionalism, and confidentiality when handling sensitive information.

Identify opportunities to improve work processes, administrative systems, and daily efficiency.

Perform additional administrative, coordination, and operational duties as assigned by the Director.

What we're looking for

Proven experience as a Personal Assistant, Executive Assistant, Business Assistant, or in a similar administrative role.

Excellent organisational, time-management, prioritisation, and multitasking skills.

Good verbal and written communication skills in English.

Proficiency in Microsoft Office, Google Workspace, and other digital productivity tools.

Strong attention to detail, sound judgement, and effective problem-solving abilities.

Ability to work independently, take initiative, and manage competing priorities effectively.

High integrity and the ability to handle confidential business and personal information.

Flexible, proactive, responsible, adaptable, and comfortable working in a fast-paced environment.

Strong coordination and follow-up skills, with the ability to build professional relationships with internal and external stakeholders.