Executive Secretary

H-ostel Bali; Provinsi Bali; On-site; IDR 108,000,000 - 144,000,000; Full time

Job summary

H-ostel Bali is seeking an organized Personal Assistant to manage an executive's schedule, communications, and essential operations. The role involves coordinating meetings, preparing documents, and arranging travel with attention to detail and professionalism.

The candidate should have a Bachelor's degree or equivalent, proven PA/EA experience, and strong MS Office skills. Immediate joining is preferred in Bali, Indonesia.

Qualifications

• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Ability to multitask in a fast-paced environment.
• High level of discretion, integrity and professionalism.
• Flexible, proactive and willing to take on new responsibilities.

Responsibilities

• Manage and coordinate executive schedule including meetings and daily activities.
• Handle emails, phone calls and messages.
• Prepare and maintain documents, reports and presentations as required.
• Arrange travel bookings and itineraries for business/personal trips.
• Assist in planning meetings, events and engagements.
• Conduct research and collect information for decision-making.
• Serve as point of contact between executive and stakeholders.
• Ensure confidential information is handled with discretion.

Skills

Organizational skills

Time management

Written & verbal communication

Multitasking

Discretion & professionalism

Proactive attitude

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

Manage and coordinate the executive’s schedule, including meetings, appointments, and daily activities.

Handle incoming and outgoing communications such as emails, phone calls, and messages.

Prepare, organize, and maintain documents, reports, and presentations as required.

Arrange travel bookings, accommodation, and detailed itineraries for business or personal trips.

Assist in planning and coordinating meetings, events, and other engagements.

Conduct research and collect relevant information to support decision-making.

Act as a point of contact between the executive and internal or external stakeholders.

Ensure all confidential and sensitive information is handled with the highest level of discretion.

Job Requirements

Bachelor’s degree in any discipline or equivalent work experience.

Proven experience as a Personal Assistant, Executive Assistant, or similar role.

Strong organizational and time management skills with the ability to multitask.

Excellent written and verbal communication skills.

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Ability to prioritize tasks and work efficiently in a fast-paced environment.

High level of discretion, integrity, and professionalism.

Flexible, proactive, and willing to take on new responsibilities.

Strong attention to detail and problem-solving ability.

Available to join immediately.