Personal Assistant to Chief Executive Officer

Rocketindo; Jakarta Pusat; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

Rocketindo seeks a professional Executive Assistant to support the CEO with calendar management, travel arrangements, and meetings coordination. The role requires discretion, strong organizational skills, and a polished appearance.

You will liaise with clients, partners, and internal teams, handle confidential information, and manage ad hoc requests to keep the CEO’s schedule running smoothly, both domestically and internationally.

Qualifications

• Fluent in Bahasa Indonesia and English, both written and spoken.
• Well-groomed, presentable, and professional in appearance.
• High integrity, honesty, and trustworthiness are essential.
• Highly organized, detail-oriented.

Responsibilities

• Manage the CEO's calendar, appointments, and meeting schedules, ensuring no scheduling conflicts.
• Coordinate meetings between the CEO and internal departments or external parties.
• Monitor and follow up on ongoing projects, deadlines, and progress updates with relevant teams.
• Welcome and assist clients, business partners, and visitors professionally.
• Handle daily administrative tasks and other arrangements as requested by the CEO.
• Arrange business travel, including flight bookings, hotel reservations, transportation, visa applications, and travel itineraries.
• Accompany the CEO on domestic or international business trips when required.
• Assist with occasional personal arrangements and ad hoc requests.

Skills

Bahasa Indonesia

English proficiency

Interpersonal skills

Time management

Discretion

Job description

Working Hours: Monday–Friday, 9:00 AM–6:00 PM (WFO)

Open Positions: 2

Key Responsibilities

• Manage the CEO's calendar, appointments, and meeting schedules, ensuring no scheduling conflicts.
• Coordinate meetings between the CEO and internal departments or external parties.
• Monitor and follow up on ongoing projects, deadlines, and progress updates with relevant teams.
• Welcome and assist clients, business partners, and visitors professionally.
• Handle daily administrative tasks and other arrangements as requested by the CEO.
• Arrange business travel, including flight bookings, hotel reservations, transportation, visa applications, and travel itineraries.
• Accompany the CEO on domestic or international business trips when required.
• Assist with occasional personal arrangements and ad hoc requests.

Requirements

• Fluent in Bahasa Indonesia and English, both written and spoken.
• Well-groomed, presentable, and professional in appearance.
• Good manners, positive attitude, and strong interpersonal skills.
• High integrity, honesty, and trustworthiness are essential.
• Highly organized, detail-oriented.
• Proactive, responsive, reliable, and responsible.
• Strong time management and coordination skills.
• Comfortable communicating with senior management, clients, and business partners.
• Able to handle confidential information with discretion.
• Willing to travel domestically or internationally when required.