Personal Assistant to Director

Intan Chemical Group; Gresik; On-site; IDR 70,000,000 - 130,000,000; Full time

Job summary

Intan Chemical Group is seeking a proactive Personal Assistant to the Managing Director in Gresik, East Java. You will manage schedules, meetings, travel, and daily activities, and handle budgeting, spending, and confidential financial administration for personal matters.

The role requires discretion, excellent communication, strong organization, and the ability to work independently in a fast-paced environment. You will liaise with vendors, staff, and external partners to keep operations smooth.

Qualifications

• Experience as Personal Assistant or Executive Assistant.
• Strong organizational and time-management skills.
• Good budgeting and expense management understanding.
• Excellent communication and interpersonal skills.
• High level of discretion and integrity.
• Proactive, detail-oriented and able to work independently.
• Able to manage multiple priorities in a fast-paced environment.
• Proficient in Microsoft Office / Google Workspace.

Responsibilities

• Provide day-to-day administrative and personal support to the Managing Director.
• Manage schedules, appointments, meetings, travel arrangements, and other daily activities.
• Coordinate and follow up on tasks, deadlines, and commitments on behalf of the Managing Director.
• Assist with budgeting, expense tracking, payment coordination, and financial administration for personal and household matters.
• Monitor and organize household expenses, bills, subscriptions, and other recurring payments.
• Handle personal and household arrangements, including appointments, errands, service providers, and day-to-day matters.
• Coordinate with vendors, staff, contractors, and other external parties as required.
• Prepare documents, reports, correspondence, and other administrative materials.
• Maintain organized records of personal, household, and financial documents.
• Handle confidential and sensitive information with a high level of discretion.
• Anticipate the Managing Director’s needs and proactively resolve issues before they arise.
• Perform other ad hoc administrative, personal, and household tasks as required.

Skills

Personal Assistant experience

Organizational skills

Budgeting & expense tracking

Discretion & confidentiality

Communication skills

Independent worker

Multitasking

MS Office / Google Workspace

Job description

• Provide day-to-day administrative and personal support to the Managing Director.
• Manage schedules, appointments, meetings, travel arrangements, and other daily activities.
• Coordinate and follow up on tasks, deadlines, and commitments on behalf of the Managing Director.
• Assist with budgeting, expense tracking, payment coordination, and financial administration for personal and household matters.
• Monitor and organize household expenses, bills, subscriptions, and other recurring payments.
• Handle personal and household arrangements, including appointments, errands, service providers, and other day-to-day matters.
• Coordinate with vendors, staff, contractors, and other external parties as required.
• Prepare documents, reports, correspondence, and other administrative materials.
• Maintain organized records of personal, household, and financial documents.
• Handle confidential and sensitive information with a high level of discretion.
• Anticipate the Managing Director’s needs and proactively resolve issues before they arise.
• Perform other ad hoc administrative, personal, and household tasks as required.

Key Responsibilities

• Provide day-to-day administrative and personal support to the Managing Director.
• Manage schedules, appointments, meetings, travel arrangements, and other daily activities.
• Coordinate and follow up on tasks, deadlines, and commitments on behalf of the Managing Director.
• Assist with budgeting, expense tracking, payment coordination, and financial administration for personal and household matters.
• Monitor and organize household expenses, bills, subscriptions, and other recurring payments.
• Handle personal and household arrangements, including appointments, errands, service providers, and other day-to-day matters.
• Coordinate with vendors, staff, contractors, and other external parties as required.
• Prepare documents, reports, correspondence, and other administrative materials.
• Maintain organized records of personal, household, and financial documents.
• Handle confidential and sensitive information with a high level of discretion.
• Anticipate the Managing Director’s needs and proactively resolve issues before they arise.
• Perform other ad hoc administrative, personal, and household tasks as required.

Requirements

• Previous experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Strong organizational and time-management skills.
• Good understanding of budgeting and expense management.
• Excellent communication and interpersonal skills.
• High level of discretion, confidentiality, and integrity.
• Proactive, detail-oriented, and capable of working independently.
• Able to manage multiple priorities in a fast-paced environment.
• Proficient in Microsoft Office / Google Workspace and other relevant administrative tools.
• Flexible and willing to handle both professional and personal matters as needed.
• Willing to stay in Gresik, East Java