Personal Assistant for Executive Level

PT Tentang Anak Bahagia; Daerah Khusus Ibukota Jakarta; On-site; IDR 111,600,000 - 167,400,000; Full time

Job summary

A leading children's education company in Jakarta is seeking a Personal Assistant for Executive Level to manage the executive's calendar, coordinate meetings, and handle travel arrangements. The ideal candidate will have over 5 years of experience supporting C-level executives and possess exceptional organizational skills. This role demands adaptability, discretion, and proactive problem-solving to ensure seamless operations. Join us to make a difference in the lives of children across Indonesia.

Qualifications

• 5+ years of experience as a personal assistant or executive assistant.
• Proven ability to manage both professional and personal tasks.
• Experience in managing complex schedules and coordinating travel logistics.

Responsibilities

• Manage the executives calendar, scheduling appointments and events.
• Coordinate and prepare for meetings, including setting agendas.
• Arrange travel and accommodation for business trips.
• Act as a liaison between the executive and internal/external stakeholders.
• Manage the executives personal agenda.
• Handle confidential matters with discretion.

Skills

Organizational skills

Discretion

Adaptability

Proactive attitude

Tools

Microsoft Office Suite

Google Workspace

Job description

About the job Personal Assistant for Executive Level

About Tentang Anak

Imagine a career where you play a pivotal role in ensuring the success and bright future of 80 million children in Indonesia. Tentang Anak is not just a company; it's a mission, a movement, and an opportunity to be part of something truly extraordinary.

Tentang Anak, at its core, is driven by a mission to advance the well-being and development of 80 million children throughout Indonesia. Founded by a team of experts, including pediatricians, child psychologists, and early childhood educators, we are steadfast in our commitment to supporting children with the most reliable education and products. From educational tools (e.g., applications, books, flashcards, puzzles) to essential skincare, Tentang Anak aims to accompany and provide the best solutions for parents and their children, from the moment they wake up until they fall asleep.

Our products are the one and only in Indonesia that are developed by experts, backed by science, and offered at affordable prices. We are humbled by the love our products receive from parents, consistently ranking our Educational Tools and Skincare highly on e-commerce platforms, making them best-sellers. We will continue to innovate and provide better solutions for parents at every step of their journey. We are dedicated to creating a brighter, healthier, and happier future for the children of Indonesia.

Our employees, whom we call TAmily, are a group of relentless and passionate individuals who share the same mission and ambitions. Are you ready to join us in this mission?

Job Responsibilities

• Manage the executives calendar , scheduling appointments, meetings, and events while ensuring no conflicts.
• Coordinate and prepare for meetings , including setting agendas, booking meeting rooms, and preparing briefing documents
• Arrange travel and accommodation for business trips, including itinerary planning, transport bookings, and visa arrangements.
• Act as a liaison between the executive and internal/external stakeholders , ensuring clear communication and timely follow-ups
• Manage the executives personal agenda , including family events, health appointments, and other personal commitments
• Assist in personal errands such as coordinating household tasks, booking appointments, and organizing travel for family members.

Handle confidential matters with discretion and maintain privacy at all times.

Requirements

• 5+ years of experience as a personal assistant or executive assistant, preferably supporting C-level.
• Proven ability to manage both professional and personal tasks with exceptional organizational skills.

Experience in managing complex schedules and coordinating travel logistics.

• Proficiency with office tools like Microsoft Office Suite, Google Workspace, and calendar management tools.
• High level of discretion and confidentiality in handling sensitive information
• Proactive and detail-oriented with the ability to anticipate the needs of the executive.
• Adaptable and flexible , with a positive attitude toward changing priorities.