Executive Assistant to CEO

Pengiklan Anonim; Jakarta Barat; On-site; IDR 200,880,000 - 357,120,000; Full time

Job summary

Pengiklan Anonim is seeking a highly organized Executive Assistant to provide comprehensive support to the CEO in managing daily operations and strategic initiatives in Jakarta Barat.

You will manage calendars and travel, prepare reports and presentations, handle confidential information, liaise with partners, and help drive efficiency using AI tools and modern productivity platforms. This role offers growth with a dynamic, expanding company.

Qualifications

• Bachelor's degree in a related field or equivalent.
• Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management.
• Excellent organizational, communication, and time management skills.
• High integrity and professionalism in handling confidential information.
• Ability to work independently, prioritize multiple tasks, and perform under pressure.
• Proficient with Microsoft Office and Google Workspace.
• Familiar with AI productivity tools such as ChatGPT, Claude, etc.
• Good command of English, both written and spoken.

Responsibilities

• Manage the CEO's daily calendar, appointments, meetings, and travel arrangements.
• Coordinate meetings, prepare agendas, minutes, and follow up on action items.
• Prepare reports, presentations, and executive documents.
• Handle confidential information and maintain proper documentation.
• Liaise with internal departments, partners, vendors, and external stakeholders.
• Assist in project coordination and monitor timelines.
• Conduct research and prepare summaries for executive decision-making.
• Organize business trips, accommodation, and travel itineraries.
• Support daily operational and administrative tasks for the CEO.
• Utilize AI tools to improve efficiency and workflows.

Skills

Organizational skills

Communication skills

Time management

Confidentiality

Independent work

Prioritization

English proficiency

Education

Bachelor's degree in Business Administration / Management / Communication / Secretary

Tools

Microsoft Office

Google Workspace

AI productivity tools (ChatGPT / Claude)

Job description

Location: Jakarta Barat
Employment Type: Full Time

About the Role

We are seeking a highly organized, proactive, and trustworthy Executive Assistant to provide comprehensive support to the CEO in managing daily business operations and strategic initiatives.

This role is ideal for someone who enjoys working in a fast-paced environment, has exceptional organizational skills, maintains a high level of confidentiality, and is eager to grow alongside a dynamic and expanding company.

Key Responsibilities

• Manage the CEO's daily calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, prepare agendas, meeting minutes, and follow up on action items.
• Prepare reports, presentations, business correspondence, and other executive documents.
• Handle confidential information and maintain proper documentation.
• Liaise with internal departments, business partners, vendors, and external stakeholders.
• Assist in project coordination and monitor project timelines.
• Conduct research, compile data, and prepare summaries for executive decision-making.
• Organize business trips, accommodation, transportation, and travel itineraries.
• Support the CEO with daily operational and administrative tasks.
• Utilize digital productivity and AI tools to improve efficiency and streamline workflows.

Qualifications

• Bachelor's Degree in Business Administration, Management, Communication, Secretary, or related fields.
• Minimum 3 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, or similar role supporting senior management.
• Excellent organizational, communication, and time management skills.
• High level of integrity and professionalism in handling confidential information.
• Able to work independently, prioritize multiple tasks, and perform well under pressure.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace.
• Familiar with AI productivity tools such as ChatGPT, Claude, and similar platforms.
• Good command of English, both written and spoken, will be an advantage.

Competitive salary based on qualifications and experience.

Career advancement opportunities within a growing company.

Professional development and continuous learning opportunities.

Opportunity to work directly with the Founder/CEO, gaining valuable exposure to business strategy, leadership, and executive decision-making.

Dynamic and collaborative working environment.