Operations & Projects Coordinator

Ryvo; Jakarta Utara; Remote; IDR 644,699,000 - 931,232,000; Full time

Job summary

Ryvo is seeking an Operations Assistant to support day-to-day operations, track projects, and maintain documentation while working with a remote, US-based team. You will manage multiple priorities, coordinate with team members, and ensure timely delivery of tasks and reports.

Ideal candidates are detail-oriented, organized, and proactive, with excellent spoken and written English. This role requires availability 9:00 AM–5:00 PM EST, Monday through Friday, in a remote setting.

Qualifications

• Must have experience as an Operations/Administrative/Executive Assistant or similar.
• Excellent spoken and written English.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and deadlines.
• Reliable and professional in a remote environment.

Responsibilities

• Support the Operations Manager with daily tasks and coordination.
• Track projects, tasks, deadlines, and deliverables.
• Follow up with team members to ensure on-time delivery.
• Organize schedules, priorities, meetings, and internal communications.
• Maintain task trackers, documents, and records.
• Update project statuses and communicate progress.
• Prepare reports, checklists, SOPs, and other docs.
• Communicate with team and clients via email, chat, video.
• Coordinate onboarding and admin tasks for new team members.
• Monitor outstanding tasks and flag delays.
• Support quality checks to ensure accuracy.
• Organize files and documentation for easy access.
• Suggest process improvements.

Skills

Spoken English

Written English

Organizational Skills

Time Management

Attention to Detail

Task Management

Proactive Follow-up

Tools

ClickUp

Asana

Monday.com

Slack

Google Workspace

MS Office

Job description

Ryvo is seeking an Operations Assistant to support day-to-day operations, track projects, and maintain documentation while working with a remote, US-based team. You will manage multiple priorities, coordinate with team members, and ensure timely delivery of tasks and reports.

Ideal candidates are detail-oriented, organized, and proactive, with excellent spoken and written English. This role requires availability 9:00 AM–5:00 PM EST, Monday through Friday, in a remote setting.