Operations & Inventory Coordinator

PT The Triple Eight; Tegallalang; On-site; IDR 44,640,000 - 50,220,000; Full time

Benefits offered by this job

Additional sales incentives

Job summary

PT The Triple Eight invites applications for an Operations & Inventory Coordinator to join our small warehouse and showroom in Tegallalang, near Ubud. The role emphasizes accuracy, orderliness and smooth daily operations across inventory, stock movement, receiving and dispatching goods, and showroom assistance.

You will maintain records, coordinate deliveries, handle documentation, and welcome visitors when needed.

Qualifications

• Relevant experience in administration / inventory / stock control / operations / warehouse administration / retail operations
• Preferably at least 1 year of relevant experience
• Confident using Google Sheets and/or Microsoft Excel
• Comfortable working with numbers and basic documentation
• Good conversational English, sufficient for communicating with international visitors
• Willing to work on Saturdays and Sundays
• Based in Tegallalang, Tampaksiring or Ubud, Bali; own transportation for off-site tasks

Responsibilities

• Inventory & Stock Control: Maintain accurate records of products and materials
• Inventory & Stock Control: Track incoming and outgoing stock
• Inventory & Stock Control: Record all product movements in the system
• Inventory & Stock Control: Regularly reconcile physical stock with inventory records
• Inventory & Stock Control: Conduct regular stock counts
• Inventory & Stock Control: Monitor items that need to be replenished
• Inventory & Stock Control: Receive and check incoming goods
• Inventory & Stock Control: Record damaged, missing or returned items
• Inventory & Stock Control: Monitor stock held at partner locations
• Inventory & Stock Control: Maintain a clear and well-organised storage system
• Operations & Deliveries: Prepare products for orders and partner locations
• Operations & Deliveries: Coordinate incoming and outgoing deliveries
• Operations & Deliveries: Communicate with couriers and drivers
• Operations & Deliveries: Check that orders are prepared correctly
• Operations & Deliveries: Make sure deliveries are completed on time
• Operations & Deliveries: Coordinate operational matters with production and other team members
• Operations & Deliveries: Track unfinished tasks and follow up on them in a timely manner
• Operations & Deliveries: Organise and maintain order in warehouse and working areas
• Operations & Deliveries: Handle occasional off-site operational tasks
• Administration & Documentation: Work with Google Sheets / Excel
• Administration & Documentation: Maintain internal inventory and operations spreadsheets
• Administration & Documentation: Prepare invoices, delivery notes and other simple documentation
• Administration & Documentation: Keep records of deliveries, product movements and payments
• Administration & Documentation: Organise working files and documents
• Administration & Documentation: Communicate regarding ongoing matters via WhatsApp and email
• Administration & Documentation: Prepare simple daily or weekly reports
• Showroom Support: Occasionally welcome visitors to the small showroom
• Showroom Support: Assist customers with product selection
• Showroom Support: Process sales and receive payments
• Showroom Support: Pack purchases
• Showroom Support: Record sales in the system and update stock levels
• Showroom Support: Keep the showroom tidy and presentable
• Additional bonuses are provided for personal sales.

Skills

Google Sheets

Microsoft Excel

English proficiency

Organised

Attention to detail

Tools

Google Sheets

Microsoft Excel

Job description

Location: Pujung, Tegallalang
Schedule: 6 days per week, with 1 weekday off
Saturday and Sunday are working days
Working hours: 11:30–19:00
Base salary: Rp4,000,000–4,500,000 per month + additional sales incentives

We are looking for a responsible, organised and detail-oriented Operations & Inventory Coordinator for a small warehouse and showroom specialising in home and interior products.

The main responsibility of this role is to maintain order, accuracy and smooth daily operations across inventory, stock movement, receiving and dispatching goods, deliveries, documentation and storage organisation.

The showroom is a smaller, additional part of the role. From time to time, you will also welcome visitors, assist them with products and process sales.

Main Responsibilities

Inventory & Stock Control

Maintain accurate records of products and materials

Track incoming and outgoing stock

Record all product movements in the system

Regularly reconcile physical stock with inventory records

Conduct regular stock counts

Monitor items that need to be replenished

Receive and check incoming goods

Record damaged, missing or returned items

Monitor stock held at partner locations

Maintain a clear and well‑organised storage system

Operations & Deliveries

Prepare products for orders and partner locations

Coordinate incoming and outgoing deliveries

Communicate with couriers and drivers

Check that orders are prepared correctly

Make sure deliveries are completed on time

Coordinate operational matters with production and other team members

Track unfinished tasks and follow up on them in a timely manner

Organise and maintain order in warehouse and working areas

Handle occasional off‑site operational tasks, such as visiting partner locations, checking stock, coordinating deliveries or handling other business‑related errands in Ubud and nearby areas

Administration & Documentation

Work with Google Sheets / Excel

Maintain internal inventory and operations spreadsheets

Prepare invoices, delivery notes and other simple documentation

Keep records of deliveries, product movements and payments

Organise working files and documents

Communicate regarding ongoing matters via WhatsApp and email

Prepare simple daily or weekly reports

Follow internal procedures and checklists

Showroom Support

Occasionally welcome visitors to the small showroom

Assist customers with product selection

Process sales and receive payments

Pack purchases

Record sales in the system and update stock levels

Keep the showroom tidy and presentable

Additional bonuses are provided for personal sales.

Who We Are Looking For

For this position, we especially value:

Responsibility and reliability

Strong organisational skills

Accuracy when working with products, numbers and documents

A genuine appreciation for order, structure and systematic work

Ability to work independently without constant supervision

Ability to complete tasks and follow through

Initiative and the ability to identify potential issues in advance

Punctuality

Calm and professional communication

Ability to organise your own working day and prioritise tasks effectively

We are looking for someone we can trust with this part of the business and feel confident that stock is accurately recorded, the warehouse is organised, documents are in order, and deliveries and daily operations are handled on time.

Requirements

Relevant experience in one or more of the following areas: administration / inventory / stock control / operations / warehouse administration / retail operations

Preferably at least 1 year of relevant experience

Confident using Google Sheets and/or Microsoft Excel

Comfortable working with numbers and basic documentation

Good conversational English, sufficient for communicating with international visitors

Willing to work on Saturdays and Sundays

Preferably based in or near Tegallalang, Tampaksiring or Ubud

Own transportation is required for occasional off-site tasks

Previous experience specifically with home and interior products is not required — product and internal process training will be provided.

About the Workspace

The role is based in a small warehouse and showroom for home and interior products.

The position does not involve heavy warehouse labour, but it does include normal physical handling of goods, such as occasionally moving products, packaging materials and boxes within the workspace.

Working Conditions

Base salary: Rp4,000,000–4,500,000 per month, depending on experience and skills

Additional sales incentives on top of the base salary

6 working days per week

1 weekday off

Saturday and Sunday are working days

Working hours: 11:30–19:00

Lunch break during the working day (to be taken on-site)

Small and calm working environment

Training on products and internal procedures will be provided

Your application will include the following questions:

• Which of the following statements best describes your right to work in Indonesia?
• How many years' experience do you have as an Inventory Coordinator?
• Do you have experience using Google Sheets?
• How would you rate your English language skills?