Operations Intern To Chief Of Staff: Executive Support

Tiket.Com; Jakarta Pusat; On-site; IDR 150,000,000 - 250,000,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

Generous paid time off

Job summary

Tiket.Com is seeking a Senior Executive Assistant to provide dedicated support to C-level executives in Bekasi. The role emphasizes discretion, proactive problem solving, and seamless coordination of calendars, travel, and communications.

Ideal candidates have 7+ years of executive support experience, mastery of MS Office, and the ability to handle confidential information with integrity in a fast-paced corporate environment.

Qualifications

• 7+ years experience as an Executive Assistant, preferably supporting C-suite executives.
• Proven ability to manage complex calendars and sensitive information with discretion.
• Strong communication, organization, and problem-solving skills.

Responsibilities

• Manage executive calendars with meetings, calls, and priorities.
• Coordinate domestic and international travel, including itineraries and logistics.
• Prepare confidential documents, reports, and presentations with high accuracy.
• Serve as liaison between executives and internal/external stakeholders.
• Maintain organized, confidential files and records; ensure data integrity.
• Support meeting logistics, agendas, materials, and minutes when required.

Skills

Executive support

Calendar management

Travel coordination

MS Office

Discretion

Communication

Tools

Outlook

Word

Excel

PowerPoint

Job description

Our client is seeking an accomplished and highly discreet Senior Executive Assistant to provide dedicated support to C-level executives in their Bekasi office.

About the Role

Our client is seeking an accomplished and highly discreet Senior Executive Assistant to provide dedicated support to C-level executives in their Bekasi office. This critical role demands exceptional organizational skills, proactive problem-solving, and the ability to anticipate executive needs. You will manage complex scheduling, facilitate seamless communication, coordinate travel, and handle sensitive information with the utmost professionalism. This is an excellent opportunity for an experienced assistant to make a significant impact, working within a sophisticated corporate culture that values efficiency, confidentiality, and dedicated support.

Key Responsibilities

• Manage all aspects of executive calendars, including prioritizing and scheduling meetings, appointments, and calls.
• Arrange complex domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Prepare, edit, and format confidential documents, reports, presentations, and correspondence.
• Serve as a key liaison between executives and internal/external stakeholders, managing communications effectively.
• Oversee the organization and maintenance of executive files and records, ensuring data integrity and confidentiality.
• Provide logistical support for executive meetings, including preparing agendas, materials, and taking minutes when required.

Requirements

• Extensive experience (7+ years) as an Executive Assistant, preferably supporting C-suite executives.
• Mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with various collaboration tools.
• Superior organizational skills, impeccable attention to detail, and the ability to multitask under pressure.
• Exceptional written and verbal communication skills, with a strong command of business etiquette.
• Demonstrated experience handling highly confidential and sensitive information with discretion.
• Proactive attitude and a high degree of professionalism and integrity.

Benefits

• Highly competitive salary and performance-based incentives.
• Comprehensive health, dental, and vision insurance.
• Generous paid time off and holiday schedule.
• Professional development opportunities and access to executive training programs in Bekasi.
• A professional and structured work environment supporting career advancement.