Project & Utility Head Of Department

Pt Roman Ceramic International

Indonesia

On-site

IDR 180,000,000 - 300,000,000

Full time

5 days ago

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Benefits offered by this job

Standard health and welfare benefits

Professional development opportunities

A stable and reputable organization

Job summary

Pt Roman Ceramic International in Surabaya is seeking a highly efficient Executive Assistant to provide comprehensive support to a Department Head. The role requires proactive calendar management, travel coordination, report preparation, and gatekeeping for the executive office.

The ideal candidate has at least 5 years of experience, excellent organizational and communication skills, proficiency with MS Office, and familiarity with scheduling software.

Qualifications

Minimum 5 years of experience as an Executive Assistant supporting senior management.

Responsibilities

Manage the executive's calendar and scheduling.
Coordinate domestic and international travel arrangements.
Prepare agendas, attend meetings, and take minutes.
Screen communications and handle confidential information.
Support report preparation and data compilation.
Liaise with stakeholders on behalf of the executive.

Skills

Executive support

Calendar management

Travel coordination

MS Office

Scheduling software

Tools

MS Office Suite

Job description

Executive Assistant

Our client is seeking a highly efficient and discreet Executive Assistant to provide comprehensive support to a Department Head in Surabaya . This role demands a proactive individual who can manage complex calendars, coordinate travel, prepare reports, and act as a gatekeeper for the executive's office. You will be entrusted with sensitive information and will play a crucial role in ensuring the executive can focus on strategic priorities. This is an ideal position for a seasoned administrative professional looking to work in a challenging and rewarding environment with significant responsibility.

Key Responsibilities

Manage the executive's calendar, prioritizing appointments and ensuring efficient scheduling.
Arrange complex domestic and international travel, including flights, accommodations, and itineraries.
Prepare agendas, attend meetings, take minutes, and follow up on action items.
Screen and prioritize communications, responding independently when appropriate.
Conduct research and compile data for reports and presentations.
Liaise with internal and external stakeholders on behalf of the executive.

Requirements

Minimum of 5 years of experience as an Executive Assistant supporting senior management.
Exceptional organizational skills and meticulous attention to detail.
Proficiency in MS Office Suite and familiarity with scheduling software .
Excellent interpersonal and communication skills, with a high degree of professionalism.
Ability to handle confidential information with utmost discretion and integrity.

Benefits