Ceo Office Manager

Logisly; Jawa Barat; Hybride; IDR 120 000 000 - 240 000 000; Plein temps

Résumé du poste

Logisly is seeking an Executive Administrative Assistant to support the CEO with high-level administrative duties in a hybrid Jakarta-based role. The ideal candidate will be highly organized, proactive, and capable of multitasking in a fast-paced corporate environment.

Responsibilities include calendar and travel management, preparing reports and board materials, and acting as a liaison with stakeholders. The role requires excellent English and Bahasa Indonesia communication skills and

Qualifications

• Associate's or Bachelor's degree in Business Administration or related field preferred.
• 4–6 years exec-level administrative support experience.
• Excellent written and verbal communication in English and Bahasa Indonesia.
• Proficiency with Microsoft Office Suite and virtual collaboration tools.
• Discretion and professionalism handling confidential information.

Responsabilités

• Manage the CEO's calendar, meetings, and travel arrangements.
• Coordinate domestic and international travel itineraries and bookings.
• Prepare correspondence, reports, and board meeting materials.
• Screen and prioritize emails and phone calls for the CEO.
• Organize physical and digital filing systems for easy retrieval.
• Assist in preparing board and executive meeting agendas and materials.
• Handle confidential information with high discretion.
• Liaise between the CEO and internal/external stakeholders.
• Oversee office supplies and vendor relationships.
• Undertake special projects as directed by the CEO.

Connaissances

Executive support

Calendar management

Travel coordination

Communication skills

Discretion

Problem-solving

Independent work

Formation

Bachelor's degree in Business Administration

Outils

Microsoft Office

Virtual collaboration tools

Description du poste

About the Role

Our client, a leading corporation headquartered in Jakarta , is seeking a highly organized and proactive Executive Administrative Assistant to support their Chief Executive Officer. This critical role requires impeccable attention to detail, exceptional communication skills, and the ability to manage a wide range of administrative and executive support tasks with discretion and efficiency. The ideal candidate will be adept at multitasking, prioritizing, and anticipating the needs of a senior executive. This position offers a unique opportunity to work closely with top leadership and gain invaluable insights into corporate strategy and operations. This role operates on a hybrid model, blending essential in-office presence with the flexibility of remote work, allowing for a dynamic work-life integration. The role is based in our Jakarta office.

Key Responsibilities

• Manage the CEO's complex and dynamic calendar, including scheduling meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare correspondence, reports, presentations, and other documents as requested.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and maintain physical and digital filing systems.
• Assist in preparing agendas and materials for board meetings and executive team gatherings.
• Handle confidential information with the utmost discretion.
• Act as a liaison between the CEO and internal/external stakeholders.
• Manage office supplies and vendor relationships.
• Undertake special projects and initiatives as assigned by the CEO.

Requirements

• Associate's or Bachelor's degree in Business Administration or a related field is preferred.
• Minimum of 4-6 years of experience providing executive-level administrative support, preferably supporting C-suite executives.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills in English and Bahasa Indonesia.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Discretion and a high level of professionalism in handling confidential information.
• Proactive problem-solving abilities and a strong sense of initiative.
• Ability to work independently and as part of a team.
• Experience in a fast-paced corporate environment, ideally within Jakarta .
• Adaptability to a hybrid work model.

Benefits