Operations Administrator

BICO; Provinsi Bali; On-site; IDR 66,960,000 - 100,440,000; Full time

Benefits offered by this job

Agile start-up culture

Freedom to own projects

Professional development opportunities

Flexible working

Team building events

Impact on global health

Job summary

DISPENDIX, part of BICO Group, is seeking an Operations Administrator to join the Bandung-based team. You will manage master data in Microsoft Dynamics 365, assist with procurement processes, and support cross-functional coordination across Operations, Procurement, Finance, and R&D.

This role emphasizes data accuracy, process discipline, and structured execution in a dynamic manufacturing environment within the life sciences sector.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Supply Chain Management, Operations, Engineering, or a related field.
• Experience with ERP systems, preferably Microsoft Dynamics 365, and strong Microsoft Excel skills.
• Experience with master data maintenance and/or purchasing activities is an advantage.
• Strong attention to detail with a structured, accurate, and process-oriented approach to work.
• Excellent organizational skills and the ability to manage different tasks and priorities reliably.
• Good communication skills and ability to collaborate effectively with cross-functional and international teams.
• Professional proficiency in English; Bahasa Indonesia is an advantage.

Responsibilities

• Create, maintain, and update item, supplier, product, and procurement-related master data in Microsoft Dynamics 365.
• Support the setup of new products, spare parts, service parts, and purchased materials while ensuring data accuracy and consistency.
• Support purchasing activities, including purchase order creation, supplier follow-up, delivery tracking, and supplier onboarding.
• Assist with RFQs, quotation comparisons, purchasing documentation, and indirect procurement activities.
• Prepare operational reports and KPI analyses and support inventory and transaction accuracy in ERP systems.
• Maintain operational and compliance-related documentation and support audits, data quality reviews, and continuous improvement initiatives.
• Provide administrative and coordination support across Operations and collaborate with Procurement, Finance, R&D, Product Management, and other functions.

Skills

Microsoft Excel

ERP systems

Master data management

Purchasing activities

Data accuracy

Cross-functional collaboration

English proficiency

Bahasa Indonesia

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Supply Chain Management

Tools

Microsoft Dynamics 365

Job description

Who we are

DISPENDIX is a dynamic deep-tech company with products that enable scientists and researchers around the world to make new discoveries in areas such as drug discovery, diagnostics and personalized medicine. Our passion drives us to develop high-tech premium liquid handling instruments for laboratory automation in the life science industry. In 2018, DISPENDIX became part of BICO Group.

Our vision is: To enable and automate the life science lab of the future.

We are looking for a Operations Administrator (m/f/d), to join our international Operations team. The position is based in Bandung, Indonesia.

Responsibilities

• Create, maintain, and update item, supplier, product, and procurement-related master data in Microsoft Dynamics 365.
• Support the setup of new products, spare parts, service parts, and purchased materials while ensuring data accuracy and consistency.
• Support purchasing activities, including purchase order creation, supplier follow-up, delivery tracking, and supplier onboarding.
• Assist with RFQs, quotation comparisons, purchasing documentation, and indirect procurement activities.
• Prepare operational reports and KPI analyses and support inventory and transaction accuracy in ERP systems.
• Maintain operational and compliance-related documentation and support audits, data quality reviews, and continuous improvement initiatives.
• Provide administrative and coordination support across Operations and collaborate with Procurement, Finance, R&D, Product Management, and other functions.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Supply Chain Management, Operations, Engineering, or a related field.
• First experience in Operations, Supply Chain, Procurement, Administration, or Master Data Management, ideally within a manufacturing or supply chain environment.
• Experience working with ERP systems, preferably Microsoft Dynamics 365, and strong Microsoft Excel skills.
• Experience with master data maintenance and/or purchasing activities is an advantage.
• Strong attention to detail with a structured, accurate, and process-oriented approach to work.
• Excellent organizational skills and the ability to manage different tasks and priorities reliably.
• Good communication skills and ability to collaborate effectively with cross-functional and international teams.
• Professional proficiency in English; Bahasa Indonesia is an advantage.

What we offer

Joining DISPENDIX means being part of something big and shaping the future of medicine. We are a fast-growing life sciences company with award winning products and a fun, cool team that is friendly and supportive.

• Agile start-up culture : being a dynamic and international company and still benefit from a flat organizational structure. We work agile (SCRUM) in cross functional teams that is very progressive.
• Freedom : There is a lot of opportunity to get involved in new projects and have an impact. There is a level of freedom to take ownership and responsibility and work on projects you enjoy.
• Development : We regularly celebrate individual accomplishments and develop new skills through training courses. We have a talented team you can learn from and gain hands-on knowledge outside of your main responsibilities.
• Flexible working : We focus on results not working hours, we want our employees to be as productive and happy as possible. Depending on the position and tasks also mobile working is possible.
• Team building: Teamwork is a top priority for us! We are open-minded, help each other and enjoy organizing team events.
• A chance to make a difference: We are in the life sciences industry and our work is an excellent way to contribute to the development of new drugs and treatments that will be used to help hundreds of thousands of people worldwide.

At DISPENDIX , we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products, and our community. We are an equal opportunity workplace and will always pride ourselves on being a collaborative environment.

BICO leverages a global portfolio of pioneering brands fusing automation, intelligence, and data to unlock scientific discoveryat scalein pharma and biotech. With 53,600+ instruments installed in over 65 countries, BICO products, software, and solutions are found in more than 3,500 laboratories, including the world’s top 20 pharmaceutical companies, and have been cited in over 13,000 publications.BICO strives towards the vision to enable life-science labs to accelerate the discoveries that change lives.BICO is listed on Mid-Cap, Nasdaq Stockholm under BICO.

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