Operation and Admin Manager

PT SEED SYSTEM IDN; Jawa Barat; On-site; IDR 167,400,000 - 256,680,000; Full time

Job summary

PT SEED SYSTEM IDN is seeking an experienced operations leader to manage and optimize daily office, warehouse, and project support activities across the organization. The role involves coordinating administration, documentation, logistics, and material requirements while ensuring accuracy of reports and compliance with internal policies.

The ideal candidate will have 5+ years in operations or administration, strong organizational and leadership abilities, and proficiency in MS Office/Excel.

Qualifications

• Minimum Bachelor's Degree in Business Administration, Management, Engineering, or related field.
• Minimum 5 years of experience in operations, administration, project support, or a similar managerial position.
• Experience in engineering, construction, data center, industrial, or technical services is preferred.
• Strong organizational, coordination, and problem-solving skills.
• Good knowledge of MS Office / Excel and administrative systems.
• Able to manage multiple tasks and work under pressure.
• Good communication and leadership skills.
• Willing to work in Karawang and travel when required.

Responsibilities

• Manage and control daily office, warehouse, and operational activities.
• Coordinate project administration, documentation, manpower, logistics, and material requirements.
• Monitor inventory, equipment, tools, spare parts, and company assets.
• Coordinate purchasing, delivery, receiving, and stock movement with relevant teams.
• Ensure all operational documents, reports, records, and filing are accurate and properly maintained.
• Coordinate with Project, Engineering, Sales, Finance, HR, suppliers, and customers as required.
• Monitor operational schedules, deadlines, and follow-up actions.
• Support manpower administration, attendance, accommodation, transportation, and other staff requirements.
• Ensure company procedures, safety requirements, and internal policies are properly followed.
• Prepare regular operational and administrative reports for management.

Skills

Organizational skills

Coordination skills

Problem solving

Leadership

MS Office / Excel

Communication skills

Team leadership

Administrative systems

Education

Bachelor's Degree

Job description

Manage and control daily office, warehouse, and operational activities, coordinating project administration, documentation, manpower, logistics, and material requirements across the organization.

Key responsibilities

Manage and control daily office, warehouse, and operational activities.

Coordinate project administration, documentation, manpower, logistics, and material requirements.

Monitor inventory, equipment, tools, spare parts, and company assets.

Coordinate purchasing, delivery, receiving, and stock movement with relevant teams.

Ensure all operational documents, reports, records, and filing are accurate and properly maintained.

Coordinate with Project, Engineering, Sales, Finance, HR, suppliers, and customers as required.

Monitor operational schedules, deadlines, and follow-up actions.

Support manpower administration, attendance, accommodation, transportation, and other staff requirements.

Ensure company procedures, safety requirements, and internal policies are properly followed.

Prepare regular operational and administrative reports for management.

About you

Minimum Bachelor's Degree in Business Administration, Management, Engineering, or related field.

Minimum 5 years of experience in operations, administration, project support, or a similar managerial position.

Experience in engineering, construction, data center, industrial, or technical services is preferred.

Strong organizational, coordination, and problem-solving skills.

Good knowledge of MS Office / Excel and administrative systems.

Able to manage multiple tasks and work under pressure.

Good communication and leadership skills.

Willing to work in Karawang and travel when required.