Operations & Administration Executive

DATA KNOWLEDGE MANAGEMENT PTE. LTD; Jakarta Utara; On-site; IDR 89,280,000 - 156,240,000; Full time

Job summary

DATA KNOWLEDGE MANAGEMENT PTE. LTD in Indonesia is seeking an Indonesia Operations Executive to coordinate day-to-day activities across HR administration, finance support, vendor liaison, and general business operations.

You will take ownership of local matters, ensure tasks are completed, and collaborate with diverse partners to keep operations running smoothly. The role emphasizes hands-on coordination, problem solving, and strong organizational skills, with English and Bahasa Indonesia

Qualifications

• Bachelor's degree in Business Administration or related field.
• 2–5 years in operations or admin roles.
• Strong ownership and problem-solving.
• Fluent in Bahasa Indonesia and English; strong communication.

Responsibilities

• Own day-to-day operational matters in Indonesia.
• Coordinate with employees, vendors, and service providers.
• Handle admin issues and resolve them.
• Maintain company documents, records, and contracts.
• Assist with onboarding and offboarding employees.
• Maintain HR records, attendance, and leave.
• Assist with invoices, payments, receipts, and expenses.
• Support local marketing activities and events.

Skills

Operations management

Coordination

HR administration

Finance support

Vendor coordination

Communication skills

Detail-oriented

MS Excel / Sheets

English proficiency

Problem solving

Education

Bachelor's degree in business administration

Tools

Microsoft Office

Google Workspace

Job description

We are looking for a proactive and highly organized Indonesia Operations Executive to support and coordinate the company's day-to-day operations in Indonesia. This is a generalist and hands-on role. You will be responsible for helping the company handle and coordinate various local matters, including HR administration, finance support, vendor coordination, employee support, business administration, and basic marketing activities. You will take ownership of local operational matters, solve problems independently, coordinate with different parties, and make sure things get done.

Key responsibilities

• Take ownership of day-to-day operational matters in Indonesia
• Coordinate with employees, candidates, vendors, service providers, and other local partners
• Handle local administrative matters and follow up on issues until they are resolved
• Maintain company documents, records, contracts, and other operational information
• Support employee onboarding and offboarding
• Maintain employee records, attendance, leave, and other HR information
• Assist with invoices, payment requests, receipts, and expense records
• Communicate and coordinate with local vendors and service providers
• Assist with basic local market research and competitor research
• Support local marketing activities, events, and promotional initiatives

About you

• Bachelor's degree in Business Administration, Management, Finance, Accounting, HR, or a related field
• 2–5 years of working experience in operations, administration, HR, finance, accounting, or a similar role
• Strong understanding of general business administration and local operational processes
• Good problem-solving skills and a strong sense of ownership
• Able to independently manage multiple tasks and follow up on matters until completion
• Strong communication and coordination skills
• Detail-oriented, responsible, and well organized
• Good command of Bahasa Indonesia and English
• Proficient in Microsoft Office / Google Workspace, especially Excel or Google Sheets
• Experience working for an international company, technology company, SaaS company, or startup is a plus