Online Shop Admin: Catalog, Campaigns & Conversion

Pt. Citra Insani Perkasa; Sidoarjo; On-site; IDR 120,000,000 - 180,000,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Professional development and career成长

Career growth opportunities within a <

Job summary

Pt. Citra Insani Perkasa is seeking an Executive Administrative Assistant to support senior executives in our Surabaya office.

The role demands meticulous organization, proactive communication, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will hold an Associate's or Bachelor's degree in Business Administration, at least 4 years of experience, and strong skills in MS Office, scheduling, travel coordination, and confidential document handling.

Qualifications

• Associate's or Bachelor's degree in Business Administration or related field.
• Minimum 4 years of Administrative/Executive Assistant experience.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Fluency in Bahasa Indonesia and English; strong written and verbal communication.
• Strong organizational and multitasking abilities; proactive and discreet.

Responsibilities

• Manage calendars, appointments, and meetings for executives.
• Prepare agendas, take minutes, and track action items.
• Coordinate domestic and international travel and accommodations.
• Prepare reports, presentations, and correspondence.
• Serve as liaison with stakeholders and manage filing systems.
• Process expense reports and track executive budgets.

Skills

Calendar management

Travel coordination

Budget tracking

Executive support

Communication

Multitasking

Discretion

MS Office

Project coordination

Education

Associate's or Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a prominent enterprise based in Surabaya, East Java, is actively searching for a meticulous and highly efficient Executive Administrative Assistant. This role is crucial for providing comprehensive administrative support to senior executives, ensuring their productivity and the smooth operation of their daily activities. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast‑paced environment. This position is based in our Surabaya office and requires the candidate to be present on‑site.

Key Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings for assigned executives.
• Prepare meeting agendas, take minutes, and track action items.
• Handle confidential information with the utmost discretion and professionalism.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Serve as a liaison between executives and internal/external stakeholders.
• Manage and organize filing systems, both physical and electronic.
• Process expense reports and manage budget tracking for executive activities.
• Anticipate the needs of executives and proactively address them.
• Maintain a high level of professionalism and confidentiality at all times in the Surabaya office.

Requirements

• Associate's or Bachelor's degree in Business Administration or a related field preferred.
• Minimum of 4 years of experience as an Administrative Assistant or Executive Assistant.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills in Bahasa Indonesia and English.
• Strong organizational and multitasking abilities.
• Discretion and a high level of confidentiality.
• Ability to work independently and proactively.
• Experience in managing travel arrangements and expense reporting.
• Professional demeanor and excellent interpersonal skills.
• Resourceful and adept at problem‑solving.

Benefits

• Competitive annual salary of Rp.
• Health, dental, and vision insurance.
• Professional development and career growth opportunities within a supportive corporate culture.