Office Management Assistant Manager

Cermati Fintech Group; Jakarta Barat; Vor Ort; IDR 300.000.000 - 460.000.000; Vollzeit

Zusammenfassung

Cermati Fintech Group is seeking a General Affairs Manager to oversee daily Office Management operations across locations, ensure a safe and productive environment, and lead a team of office staff and security.

You will drive efficiency, manage facilities, procurement, leases, budgets, and SOPs, and support audits (OJK, ISO). Strong leadership and cross-department coordination are essential.

Qualifikationen

• Bachelor’s degree in management, engineering or related fields.
• Minimum 5 years of experience in General Affairs.
• At least 3 years leading teams and multiple locations.
• Good understanding of OHS/HSE principles and standards.
• Proficient in office facilities and infrastructure management.
• Skilled in budget management and internal financial reporting.
• Knowledgeable in lease processes and lease agreements.
• Able to develop and update SOPs and prepare reports.
• Strong leadership, coaching and evaluation skills.
• Excellent communication and cross-department coordination.

Aufgaben

• Oversee and manage daily operations of the Office Management team, including office and travel desk operations, Office Boys, and Security personnel.
• Conduct performance evaluations, provide coaching or mentoring, and plan capability development for all team members.
• Manage all aspects of Office Management across assigned locations, ensuring a safe, comfortable, and productive work environment in accordance with HSE standards.
• Manage day-to-day office operations, ensuring facilities and equipment are clean, well-maintained, and in proper working condition.
• Analyze and improve office efficiency by planning and implementing supporting systems, layouts, and procedures.
• Support the procurement and distribution of office supplies and equipment needed for daily operations.
• Take full responsibility for office space requirements, including sourcing and reviewing potential locations and submitting proposals for office improvements.
• Review and ensure the completeness and timely processing of office lease agreements.
• Oversee and manage the team’s financial activities, including the proper use of petty cash and cash advances.
• Develop and update SOPs, and prepare regular reports related to office conditions and budget utilization.
• Support the Internal Audit team in fulfilling OJK, ISO, and other audit requirements.

Kenntnisse

Leadership

Budget management

OHS/HSE knowledge

Facilities management

Communication

Team coaching

Vendor coordination

Documentation & reporting

Ausbildung

Bachelor’s degree

Diploma (D3) considered with 5+ years experience

Jobbeschreibung

Company Description

Job Description

• Oversee and manage the daily operations of the Office Management (OM) team, including office and travel desk operations, Office Boys, and Security personnel.
• Conduct performance evaluations, provide coaching or mentoring, and plan capability development for all team members.
• Manage all aspects of Office Management across assigned locations (Operations Office and Out Region Office), ensuring a safe, comfortable, and productive work environment in accordance with HSE standards.
• Manage day-to-day office operations, ensuring all facilities and equipment are clean, well-maintained, and in proper working condition.
• Analyze and improve office efficiency by planning and implementing supporting systems, layouts, and procedures.
• Support the procurement and distribution of office supplies and equipment needed for daily operations.
• Take full responsibility for office space requirements, including sourcing and reviewing potential locations and submitting proposals for office improvements.
• Review and ensure the completeness and timely processing of office lease agreements.
• Oversee and manage the team’s financial activities, including the proper use of petty cash and cash advances.
• Develop and update SOPs, and prepare regular reports related to office conditions and budget utilization.
• Support the Internal Audit team in fulfilling OJK, ISO, and other audit requirements.

Qualifications

• Bachelor’s degree (S1) in any major; preferably in Management, Engineering, or related fields. Diploma (D3) may be considered with more than 5 years of relevant experience.
• Minimum 5 years of experience in General Affairs.
• At least 3 years of experience leading teams (Office Boys, Security, Travel Desk) and managing multiple office locations is an advantage.
• Good understanding of Occupational Health and Safety (OHS/HSE) principles and standards.
• Proficient in managing office facilities and infrastructure (building, cleanliness, office equipment).
• Skilled in budget management, petty cash handling, and internal financial reporting.
• Knowledgeable in property leasing processes, including review and administration of lease agreement documents.
• Able to develop and update SOPs and prepare systematic periodic reports.
• Strong leadership and team management skills, including coaching, mentoring, and performance evaluation.
• Excellent communication and coordination skills, both cross-department and with external parties (vendors, landlords, auditors).
• Able to work under pressure and resolve issues quickly and effectively.
• Detail-oriented in documentation and filing.

Nice to Have

• Experience supporting internal and external audit processes (OJK, ISO, etc.).
• Certifications related to OHS/HSE, facility management, or project management.