Office Management Officer

PT Merauke Sugar Group; Jakarta Pusat; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

PT Merauke Sugar Group is seeking an Office Management Officer to oversee GA operations, manage the budget, and ensure efficient and compliant office facilities and services. You will coordinate drivers, facilities, and vendor relations while driving cost-effective improvements.

The role requires a Bachelor's degree and at least 3 years in GA or Office Management, with strong Excel skills and leadership abilities.

Qualifications

• Bachelor's degree in Management, Office Administration, or a related field
• Minimum 3 years of experience in General Affairs or Office Management
• Proven experience in facility management, vendor management, transportation, and administrative operations
• Experience in managing and coordinating company drivers is preferred
• Proficient in Microsoft Excel and related applications
• Strong organizational and multitasking skills with the ability to work under tight deadlines
• Detail-oriented, proactive, and a good team leader

Responsibilities

• Oversee GA functions such as travel and hotel arrangements, transportation, office supplies, and facility maintenance.
• Coordinate company drivers, including daily schedules, transportation arrangements, attendance, and vehicle usage.
• Monitor driver performance and ensure policy compliance; coordinate vehicle maintenance and documentation.
• Analyze operational needs and ensure facilities and infrastructure availability and efficiency.
• Prepare, manage, and monitor the Office Management budget, including expense control and reporting.
• Coordinate with vendors and external service providers to maintain service quality and contract compliance.
• Develop and implement SOPs related to office facility management, administrative services, housekeeping, and transportation.
• Ensure safety, security, and cleanliness standards in the office environment.
• Conduct performance evaluations and provide recommendations for improvement.
• Participate in planning and optimizing operational costs without compromising service quality.

Skills

Organizational skills

Team leadership

Multitasking

Vendor management

Attention to detail

Microsoft Excel

Education

Bachelor's degree in Management/Office Administration

Tools

Microsoft Excel

Job description

This position will oversee and ensure the smooth operation of all office management and administrative functions. The Office Management Officer will be responsible for managing General Affairs operations, monitoring budget usage, and ensuring efficiency and compliance with company policies related to office facilities and services.

Key responsibilities

• Manage General Affairs (GA) functions such as travel and hotel arrangements, transportation, office supplies, and office facility maintenance
• Manage and coordinate company drivers, including daily schedules, transportation arrangements, attendance, and vehicle usage
• Monitor driver performance, ensure compliance with company policies, and coordinate vehicle maintenance and documentation
• Analyze operational needs and ensure the availability of facilities and infrastructure efficiently
• Prepare, manage, and monitor the Office Management budget, including expense control and reporting
• Coordinate and communicate with vendors and external service providers to maintain service quality and contract compliance
• Develop and implement SOPs related to office facility management, administrative services, housekeeping, and transportation
• Ensure compliance with safety, security, and cleanliness standards in the office environment
• Conduct performance evaluations and provide recommendations for improvement
• Actively participate in planning and optimizing operational costs without compromising service quality

About you

• Bachelor's degree (S1) in Management, Office Administration, or a related field
• Minimum 3 years of experience in General Affairs or Office Management
• Proven experience in facility management, vendor management, transportation, and administrative operations
• Experience in managing and coordinating company drivers is preferred
• Proficient in Microsoft Excel and related applications
• Strong organizational and multitasking skills with the ability to work under tight deadlines
• Detail-oriented, proactive, and a good team leader