Office Administrator / Secretary

PT Belfone Communications Indonesia; Jakarta Utara; Sur place; IDR 133 920 000 - 200 880 000; Plein temps

Résumé du poste

BelFone, a leading tech enterprise, is seeking a capable secretary/EA to support executive leaders in daily operations in Jakarta. The role involves managing schedules, drafting documents, handling confidential information, and coordinating cross-department tasks with a focus on accuracy and discretion.

Ideal candidates hold a college degree, 1–3 years of relevant experience, and strong MS Office skills. Fluent English is preferred for international dealings, and a polished, professional

Qualifications

• College degree or above in a related field.
• 1–3 years in secretary or EA roles.
• Familiar with daily office admin procedures.
• Proficient in MS Office.
• Strong confidentiality awareness.
• Excellent communication and time management.

Responsabilités

• Manage daily work schedule of leaders, including schedule arrangement, appointment coordination, itinerary planning and reminder.
• Draft, proofread, sort and file official documents, notices, reports and other written materials.
• Manage confidential documents and internal sensitive information, strictly abide by confidentiality regulations.
• Assist in sorting out daily work data, compiling work reports, and completing daily clerical statistics.
• Coordinate cross-departmental work matters, transmit work information, and follow up task progress.
• Responsible for daily office operation management, including office environment maintenance, facility inspection and daily troubleshooting coordination.
• Manage office supplies procurement, inventory, distribution and regular stock checking to ensure daily office supply adequacy.
• Arrange company internal and external meetings, including venue reservation, layout arrangement, meeting organization, on-site coordination, equipment debugging, meeting material preparation and post-meeting sorting.
• Handle daily visitor reception, business consultation and external liaison work with polite and professional service standards.
• Coordinate with property, logistics and external service providers to ensure stable office operation.

Connaissances

MS Office proficiency

Communication

Detail-oriented

Time management

Confidentiality awareness

English proficiency

Formation

College degree or above

Outils

MS Office

Description du poste

Key responsibilities

Manage daily work schedule of leaders, including schedule arrangement, appointment coordination, itinerary planning and reminder.

Draft, proofread, sort and file official documents, notices, reports and other written materials.

Manage confidential documents and internal sensitive information, strictly abide by confidentiality regulations.

Assist in sorting out daily work data, compiling work reports, and completing daily clerical statistics.

Coordinate cross-departmental work matters, transmit work information, and follow up task progress.

Responsible for daily office operation management, including office environment maintenance, facility inspection and daily troubleshooting coordination.

Manage office supplies procurement, inventory, distribution and regular stock checking to ensure daily office supply adequacy.

Arrange company internal and external meetings, including venue reservation, layout arrangement, meeting organization, on-site coordination, equipment debugging, meeting material preparation and post-meeting sorting.

Handle daily visitor reception, business consultation and external liaison work with polite and professional service standards.

Coordinate with property, logistics and external service providers to ensure stable office operation.

About you

College degree or above; major in Administration Management, Secretarial Science, Chinese Language, Business Management or related majors is preferred.

1–3 years of working experience in secretary, executive assistant, relevant office administration or related positions.

Familiar with daily office administrative procedures and office operation management modes.

Proficient in MS Office (Word, Excel, PowerPoint) for document editing, data statistics and report production.

Detail-oriented, careful, patient and organized, able to efficiently handle multiple daily administrative affairs.

Strong execution and responsibility, able to follow standard working procedures.

Strong confidentiality awareness, rigorous work attitude, sensitive and careful in work details.

Excellent communication, expression and emergency response capabilities, good at time management and multi-task arrangement.

Polished appearance, standard business etiquette, gentle and professional service attitude.

Fluent oral and written English is preferred for foreign-related business scenarios.

About us

Founded in 1989, BelFone, a state-level high-tech enterprise, is a leading technology and solution provider of mission and business critical communications, with focus on the field of professional radio communications and clientele all over the globe. With over 30 years of experience and expertise, BelFone is dedicated to bringing the best out of the evolvement of different communications technologies and empowering customers with integrated radio solutions such as broadband trunking, narrowband trunking, PoC trunking, emergence response communication systems as well as command and dispatch systems.

Website: www.belfone.id