Secretary

BYD Group; Kebon Melati; On-site; IDR 78,120,000 - 122,760,000; Full time

Job summary

BYD Group in Jakarta, Indonesia, seeks a proactive Personal Secretary to support senior executives, coordinate meetings, draft notices and reports, and safeguard confidential information.

The role requires fluent Chinese and Indonesian, strong communication, and the ability to translate documents; prior experience with Chinese enterprises overseas is preferred.

Qualifications

• Bachelor’s degree in Secretarial Studies, Administrative Management, or Chinese Language.
• More than 1 year of experience as a personal secretary or executive assistant to a general manager.
• Fluent in Chinese and Indonesian with basic English reading/writing a plus.
• Confidential handling of core business, personnel, and financial information.

Responsibilities

• Coordinate daily schedules of senior executives and organize meetings.
• Draft routine documents and manage document circulation and archiving.
• Translate Chinese and English materials and maintain records.
• Liaise between internal departments and external partners; manage visitors and coordination.
• Arrange travel, visa processing, and track administrative expenses.

Skills

Chinese language

Indonesian language

Strong communication

Coordination

Interpersonal skills

Detail-oriented

Independent work

Confidentiality

Travel coordination

Translation skills

Education

Bachelor’s degree in Secretarial Studies

Administrative Management

Chinese Language

Job description

Job Responsibilities

• Coordinate the daily schedules of senior executives, organize internal and external business meetings, compile meeting minutes, and follow up on action items to ensure implementation.

• Manage document circulation and archiving, organize and translate Chinese and English materials, draft routine documents such as notices and reports, and maintain comprehensive document records.

• Serve as a liaison between internal departments and external partners; manage visitor接待, business coordination, ensure efficient information flow, and facilitate cross-departmental collaboration.

• Handle travel arrangements, visa processing, and itinerary bookings for executives, ensuring smooth business logistics and effective control of related administrative expenses.

• Assist in collecting business materials and reports, and complete other ad-hoc tasks assigned by senior management. Strictly safeguard the company’s commercial and confidential information.

Requirements

• Bachelor’s degree or above in Secretarial Studies, Administrative Management, Chinese Language

• More than 1 year of experience as a personal secretary, administrative supervisor, or executive assistant to a general manager; prior experience working with Chinese enterprises overseas is preferred.

• Strong communication, coordination, and interpersonal skills.

• Detail-oriented, responsible, and able to work independently.

• Able to work in a dynamic and fast-paced environment.

• Strictly maintain confidentiality of core business, personnel, and financial information; refrain from disclosing internal information without authorization.

• Preferred qualifications: Hold a valid driver’s license; familiar with Jakarta, Indonesia’s local traffic conditions; experience in financial industry business coordination; prior experience as a secretary in automotive or leasing companies.

• Language Required: Fluent in both Chinese and Indonesian, with strong spoken communication skills in daily use and the ability to translate formal written documents between the two languages. Basic English reading and writing skills are a plus.