Marketing Operations Specialist: Contracts & Data Entry

Velixir Parfums; Jakarta Barat; On-site; IDR 70,000,000 - 95,000,000; Full time

Job summary

Velixir Parfums is seeking a Marketing Administrator to manage essential administrative tasks, contract drafting, routine campaign logistics, and data entry from West Jakarta. Your speed, precision, and organizational skills will enable creative leads to focus on scaling the brand.

You will draft agreements, coordinate sign-offs, process invoices, manage vendor communications, and maintain digital archives.

Qualifications

• Diploma or Bachelor’s degree in a related field.
• Fresh graduates or 1 year of experience in administrative support or marketing coordination welcomed.
• Familiarity with basic legal document structures and routine contracts.

Responsibilities

• Draft, customize, and organize standard agreements and vendor contracts per internal templates.
• Coordinate signing processes for marketing contracts and archive signatures.
• Perform daily data entry and update marketing databases and influencer records.
• Process invoices, purchase orders, and reimbursement forms for external agencies.
• Assist in assembling and dispatching PR packages, samples, and materials.
• Maintain organized digital archives of contracts, assets, and campaign proofs.
• Extract performance data from dashboards to compile daily/weekly tracking sheets.
• Monitor marketing inventory, PR stock, and promotional materials.

Skills

Data entry

Attention to detail

Fast-paced work

Organizational skills

Communication

Education

Diploma or Bachelor’s degree in Business Administration/Marketing/Office Management

Tools

Google Workspace

Microsoft Excel

Job description

Velixir Parfums is seeking a Marketing Administrator to manage essential administrative tasks, contract drafting, routine campaign logistics, and data entry from West Jakarta. Your speed, precision, and organizational skills will enable creative leads to focus on scaling the brand.

You will draft agreements, coordinate sign-offs, process invoices, manage vendor communications, and maintain digital archives.