Marketing Administrator

Velixir Parfums; Jakarta Barat; On-site; IDR 70,000,000 - 95,000,000; Full time

Job summary

Velixir Parfums is seeking a Marketing Administrator to manage essential administrative tasks, contract drafting, routine campaign logistics, and data entry from West Jakarta. Your speed, precision, and organizational skills will enable creative leads to focus on scaling the brand.

You will draft agreements, coordinate sign-offs, process invoices, manage vendor communications, and maintain digital archives.

Qualifications

• Diploma or Bachelor’s degree in a related field.
• Fresh graduates or 1 year of experience in administrative support or marketing coordination welcomed.
• Familiarity with basic legal document structures and routine contracts.

Responsibilities

• Draft, customize, and organize standard agreements and vendor contracts per internal templates.
• Coordinate signing processes for marketing contracts and archive signatures.
• Perform daily data entry and update marketing databases and influencer records.
• Process invoices, purchase orders, and reimbursement forms for external agencies.
• Assist in assembling and dispatching PR packages, samples, and materials.
• Maintain organized digital archives of contracts, assets, and campaign proofs.
• Extract performance data from dashboards to compile daily/weekly tracking sheets.
• Monitor marketing inventory, PR stock, and promotional materials.

Skills

Data entry

Attention to detail

Fast-paced work

Organizational skills

Communication

Education

Diploma or Bachelor’s degree in Business Administration/Marketing/Office Management

Tools

Google Workspace

Microsoft Excel

Job description

As our Marketing Administrator, you will take full charge of essential administrative tasks, contract documentations, routine campaign logistics, data entry, and procedural coordination. Your primary mission is to handle high volume operational tasks and contract administration with extreme speed, precision, and accuracy, allowing the creative and strategic leads to focus on scaling the brand.

Key Responsibilities

• Draft, customize, and organize standardized legal cooperation agreements, vendor contracts, and influencer partnership letters based on internal legal templates.
• Coordinate the signing process for all marketing contracts, ensuring signatures from creators, agencies, and internal management are collected and archived systematically.
• Execute daily repetitive data entry, including logging influencer addresses, tracking product gifting shipments, and updating marketing database records.
• Process routine administrative paperwork, including vendor invoices, purchase orders, reimbursement forms, and payment requests for external agencies.
• Assist in assembling, packing, and dispatching PR packages, sample sets, and marketing materials to creators, event venues, and retail partners.
• Maintain organized digital archives of signed cooperation agreements, marketing assets, content links, and campaign proof of executions.
• Extract raw performance data from marketplace dashboards and social media channels to compile basic daily and weekly tracking sheets.
• Monitor marketing inventory balances, keeping track of PR stock, promotional merchandise, and physical collateral buffers.

Requirements

• Minimum of a Diploma or Bachelor's degree in Business Administration, Marketing, Office Management, or any related field.
• Fresh graduates or candidates with 1 year of experience in administrative support, contract drafting, or marketing coordination are welcome to apply.
• Familiarity with basic legal document structures and drafting routine cooperation agreement contracts.
• Highly proficient in Google Workspace and Microsoft Excel, especially in entering data accurately, using simple shortcuts, and organizing spreadsheets.
• Exceptional high speed accuracy, strong attention to detail, and a high tolerance for repetitive procedural work without losing quality.
• Willing to be placed / work on-site in West Jakarta.