Mandarin-Speaking Executive Assistant – HR & E-Commerce Operations

PT GEMANTI TRADE INDONESIA; Cikupa; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

PT GEMANTI TRADE INDONESIA is seeking a Mandarin-speaking Executive Assistant to support the Director across HR, recruitment, team coordination, and daily e-commerce operations in Indonesia. Fluent Mandarin is essential to liaise between Chinese and Indonesian teams and to manage cross-functional communications.

The role emphasizes proactive, organized, and responsible handling of HR administration, recruitment processes, onboarding, and daily company tasks, with onsite work in Cikupa,

Qualifications

• Fluent Mandarin is mandatory.
• Able to communicate with both Chinese management and Indonesian employees.
• Strong communication, coordination, and problem-solving skills.
• Willing to work full-time on-site in Cikupa, Tangerang.

Responsibilities

• Work directly with the Director to assist daily business operations.
• Communicate in Mandarin with the Director and coordinate with the Indonesian team.
• Manage recruitment activities: posting vacancies, screening CVs, contacting candidates, arranging interviews, and onboarding.
• Assist with employee training, attendance, performance follow-up, and HR administration.
• Coordinate and communicate with employees to ensure tasks are understood and completed.
• Support the development of the companys e-commerce and TikTok live commerce business.
• Coordinate with TikTok live-streaming hosts, operations staff, and other e-commerce team members.
• Understand and follow up on live-streaming operations, schedules, products, sales activities, and team performance.
• Assist with office administration and daily company operations.
• Follow up on important tasks assigned by the Director and report progress.
• Help solve day-to-day operational and employee-related issues.
• Support the establishment and development of company procedures and internal management systems.

Skills

Mandarin fluency

Communication

Coordination

Problem solving

Organizational skills

Tools

MS Office

Google Workspace

Job description

Mandarin-Speaking Executive Assistant - HR & E-Commerce Operations

We are building and expanding our e-commerce and TikTok live commerce business in Indonesia.

We are looking for a Mandarin-speaking Executive Assistant who can work closely with the Director and take an active role in HR & recruitment, team coordination, e-commerce operations, and daily company management.

Fluent Mandarin is a mandatory requirement for this position, as you will communicate directly with the Chinese Director and coordinate between the Chinese and Indonesian teams.

This is not a traditional administrative assistant position. We are looking for someone who is proactive, responsible, organized, and capable of helping us build and manage our local team and business operations in Indonesia.

Key Responsibilities

Work directly with the Director and assist with daily business operations.

Communicate in Mandarin with the Director and coordinate with the Indonesian team.

Manage recruitment activities, including posting vacancies, screening CVs, contacting candidates, arranging interviews, and onboarding.

Assist with employee training, attendance, performance follow-up, and daily HR administration.

Coordinate and communicate with employees to ensure tasks are properly understood and completed.

Support the development of the company's e-commerce and TikTok live commerce business.

Coordinate with TikTok live-streaming hosts, operations staff, and other e-commerce team members.

Understand and follow up on live-streaming operations, schedules, products, sales activities, and team performance.

Assist with office administration and daily company operations.

Follow up on important tasks assigned by the Director and report progress.

Help solve day-to-day operational and employee-related issues.

Support the establishment and development of company procedures and internal management systems.

Requirements

Mandatory:

Able to communicate fluently in Mandarin Chinese.

Able to communicate effectively with both Chinese management and Indonesian employees.

Strong communication, coordination, and problem-solving skills.

Willing to work full-time on-site in Cikupa, Tangerang.

Highly Preferred:

Experience in HR, recruitment, employee management, training, or team coordination.

Experience in e-commerce, TikTok Shop, live streaming, MCN, digital marketing, or related industries.

Understanding of the basic operational process of e-commerce and live-streaming businesses.

Able to independently handle recruitment and daily employee coordination.

Good organizational skills and ability to manage multiple tasks.

Familiar with Microsoft Office / Google Workspace and common office tools.

Additional Advantages:

Previous experience working with a Chinese company or Chinese management.

Experience recruiting live-streaming hosts, e-commerce staff, sales staff, or operations staff.

Knowledge of TikTok Shop Indonesia and live commerce.

Who We Are Looking For

We are especially interested in candidates who are:

Proactive and able to work independently.

Fast learners who are willing to take on new responsibilities.

Good at communicating with different types of employees.

Responsible and able to follow tasks through to completion.

Comfortable working in a fast-growing and changing business environment.

Interested in growing together with a new e-commerce business in Indonesia.

Language Requirement

Please do not apply if you are unable to communicate in Mandarin for daily work.