MANAGER OFFICE

PT GENERASI CIPTA MANDIRI; Jakarta Utara; On-site; IDR 100,440,000 - 167,400,000; Full time

Job summary

PT GENERASI CIPTA MANDIRI mencari Kepala Administrasi yang bertanggung jawab mengelola semua administrasi dan database aset milik Owner. Peran ini menuntut integritas, ketelitian, dan kerahasiaan tingkat tinggi serta koordinasi lintas pihak terkait.

Posisi ini menuntut pengalaman ≥5 tahun di administrasi, manajemen dokumen, atau manajemen aset, dengan kemampuan Excel/Google Sheets serta kemampuan membuat database dan dashboard pelaporan.

Qualifications

• Minimal pendidikan S1 di bidang terkait.
• Pengalaman ≥5 tahun di administrasi/manajemen dokumen/asset.
• Detail-oriented, akurat dalam data dan jadwal.
• Terampil Excel atau Google Sheets; mampu membuat database dan dashboard.
• Memiliki kemampuan kepemimpinan, koordinasi, komunikasi, dan pemecahan masalah.

Responsibilities

• Mengelola administrasi dan database aset milik Owner.
• Melakukan pencatatan, pembaruan, verifikasi, serta filing data secara sistematis.
• Mengelola dokumen kepemilikan termasuk aset, kendaraan, properti, kontrak, pajak, asuransi.
• Mengembangkan master database aset untuk pencarian, pemantauan, dan pembaruan mudah.
• Menjaga hak akses dokumen dan keamanan data bersifat rahasia.
• Memberi laporan langsung kepada Owner dan mengarahkan staf administrasi.

Skills

Rincian tingkat tinggi

Kepemimpinan

Koordinasi

Komunikasi

Pemecahan masalah

Ketekunan pada angka

Education

S1 di Manajemen/Administrasi Bisnis/ Akuntansi/Hukum

Tools

Microsoft Excel

Google Sheets

Pembuatan database

Dashboard monitoring

Job description

This position is responsible directly to the Owner/Director and requires a high level of precision, integrity, and confidentiality. The role involves managing and overseeing all administration and database of Owner's assets and ownership.

Key responsibilities

Manage and oversee all administration and database of Owner's assets and ownership

Perform recording, updating, grouping, verification, and systematic filing of data

Manage ownership documents including assets, vehicles, property, companies, investments, contracts, permits, taxes, insurance, and supporting documents

Develop and maintain master database of assets and documents for easy searching, monitoring, and updating

Control document validity periods, payment obligations, taxes, renewals, and other important administration

Create reminder systems for document expiration and Owner's obligations

Ensure alignment between digital data and physical documents and maintain proper archive management

Manage document access rights and protect security and confidentiality of Owner's personal and ownership data

Supervise administrative staff and ensure data management SOPs are implemented consistently

Coordinate with notaries, banks, insurance companies, tax consultants, vendors, and related parties based on Owner's instructions

About you

Minimum S1 education, preferably in Management, Business Administration, Accounting, Law, or related field

Minimum 5 years of experience in administration, office management, legal administration, asset administration, or document management

Highly detail-oriented in handling numbers, names, dates, document status, and ownership information

Proficient in Microsoft Excel and/or Google Sheets

Able to create databases, monitoring dashboards, checklists, and structured filing systems

Understanding of basic asset administration, document legality, contracts, taxes, banking, or insurance is an added value

Strong leadership, coordination, communication, and problem-solving abilities

Able to work independently, manage priorities, and report directly to Owner

High integrity and willing to sign NDA/Confidentiality Agreement

Committed to information security, confidentiality, and data accuracy

Your application will include the following questions:

• Berapa gaji bulanan yang kamu inginkan?
• Kualifikasi mana yang kamu miliki?
• Apakah kamu memiliki pengalaman Manajemen Dokumen?
• Berapa tahun pengalaman kerjamu di bidang manajemen aset?
• Apakah kamu memiliki pengalaman menggunakan Google Sheets?
• Apakah kamu memiliki pengalaman Prosedur Kantor?
• Berapa tahun pengalaman yang kamu miliki di bidang Administrasi Database?
• Apakah kamu memiliki pengalaman Integrasi Data?